Assistant Manager HR and Admin

Requirements

• Bachelor's Degree in Human Resource Management, Business Administration, Management, Psychology, Industrial Relations, or a related discipline.
• Minimum 5 years (Assistant Manager) of relevant experience in Human Resource and Administration functions, preferably within the Property Development, Construction, or Related Industries.
• Well-versed in Malaysian employment laws, including the Employment Act 1955, Industrial Relations Act 1967, EPF, SOCSO, EIS, Income Tax regulations, and other statutory requirements.
• Strong knowledge of payroll administration, recruitment, performance management, employee relations, disciplinary matters, and compensation and benefits.
• Experience in policy development, HR governance, compliance management, and organizational development will be an added advantage.
• Strong analytical, problem-solving, organisational, and documentation skills.
• High level of integrity with the ability to handle confidential and sensitive information professionally.
• Proficient in Microsoft Office applications and HR Information Systems (HRIS).

Key Responsibilities

• Assist in overseeing and administering the full spectrum of Human Resource functions, including recruitment, onboarding, confirmation, transfer, promotion, resignation, retirement, and termination processes.

• Prepare, review, maintain, and update employment contracts, HR letters, policies, procedures, employee handbook, and related HR documentation.

• Ensure proper maintenance of employee records, personnel files, HR databases, document retention systems, and confidential records.

• Monitor and ensure compliance with Company policies, statutory requirements, and employment legislation, and internal governance standards.

• Coordinate payroll-related documentation, statutory submissions, and employee benefits administration.

• Assist in preparing HR reports, manpower reports, organization charts, management papers, and corporate-related documentation.

• Coordinate performance appraisal, probation review, confirmation, training, and employee development documentation.

• Assist in handling employee relations matters, disciplinary matters, investigations, domestic inquiries, and industrial relations documentation.

• Review and improve HR and administration processes, workflows, forms, and documentation standards.

• Assist management in implementing HR digitalization, document management systems, and process improvement initiatives.

• Oversee office administration, facilities management, company assets, insurance, tenancy, utilities, and maintenance records.

• Ensure proper filing, tracking, and safekeeping of corporate and administrative documentation.

• Liaise with government authorities, consultants, service providers, landlords, and external stakeholders on Human Resources and administrative matters.

• Perform any other duties and responsibilities as assigned by management.