Assistant Manager, HR & Administration

Key Responsibilities

1. Talent Acquisition

• Manage end-to-end recruitment: work with hiring managers on requirements, write job descriptions, source and screen candidates, conduct interviews, negotiate offers, and onboard new hires
• Proactively source candidates through LinkedIn, Jobstreet, referrals, networking
• Build and maintain a talent pipeline for current and future hiring needs

1. HR Administration

• Prepare HR documents and maintain accurate employee records.
• Manage onboarding and offboarding processes
• Administer leave, attendance, and employee benefits such as medical and insurance coverage
• Ensure HR practices comply with the Employment Act 1955 and other relevant Malaysian labour laws
• Support employee relations matters and implement HR policies

1. Payroll & Compensation

• Process monthly payroll accurately and on time, manage statutory contributions and submissions
• Prepare year-end documents such as EA forms and handle LHDN submissions
• Work with Finance on payroll reconciliation and reporting

1. Office Administration

• Oversee daily office operations and facilities
• Manage office supplies, equipment, and vendors
• Liaise with building management and service providers on maintenance and repairs
• Manage company contracts and renewals (e.g. tenancy, utilities, insurance)
• Coordinate travel arrangements, company events, and meetings
• Process admin payments and track office budgets

Requirements

• Degree in Human Resource Management, Business Administration, or a related field

• At least 5 years of HR experience, with strong exposure to recruitment

• Candidate from machinery manufacturing industry is a plus

• Proven track record in end-to-end recruitment and proactive candidate sourcing

• Good working knowledge of the Employment Act 1955 and Malaysian labour regulations

• Experience in office administration or facilities management

• Highly organised, detail-oriented, and discreet with confidential information

• Able to manage multiple priorities independently in a fast-paced environment

• Good communication skills