Assistant Manager - Human Resources and Office Administration (2-year contract)

S/He supports the Human Resources Manager in the delivery of human resources and office administration functions, oversees day-to-day operations, supervise team members and contribute to continuous improvement in processes, compliance and employee experience. Key responsibilities include:

Key Responsibilities:

·        Team Leadership & HR Operations
-       Lead and support a small team to deliver day-to-day HR and administrative services
-       Manage key HR processes including recruitment, onboarding, and employee lifecycle administration
-       Ensure HR records, systems, and practices are accurate and compliant with policies and employment regulations

·        Workforce Planning & Employee Support
-          Prepare staff budgets, headcount reports, and workforce analysis
-          Act as a key point of contact for staff and managers on HR matters
-          Support line managers in handling employee relations issues and promoting a positive workplace

·        Performance, Learning & HR Systems
-        Coordinate performance review processes and training activities
-        Support staff development and capability-building initiatives
-        Maintain HR systems and support process or system improvements

 ·        Office Administration & Vendor Management
-        Oversee office operations, facilities, and workplace services
-        Manage vendors and ensure smooth, efficient daily office operations
-        Monitor service quality and support procurement activities

·          Projects & Operational Support
-        Monitor budgets, track expenses, and identify opportunities to improve efficiency
-        Support HR, office, and sustainability-related projects
-        Assist with travel arrangements, volunteer programmes, and ad hoc tasks

Requirements:

·           Degree in Human Resources, Business Administration, or a related discipline
·           Minimum 8 years of relevant experience in HR operations and office administration, including solid supervisory experience. Candidates with less experience may be considered for appointment as Senior Officer – Human Resources and Office Administration.
·           Proven experience in HR operations, employee relations, and administrative management
·           Good knowledge of Hong Kong Employment Ordinance, MPF, and related statutory requirements. Familiarity with PRC Labour Contract Law
·           Strong organisational and problem-solving skills, with the ability to manage multiple priorities
·           Good communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels
·           Detail-oriented with a high level of accuracy and accountability
·           Experience in using HR information systems (HRIS)
·           Good command of written and spoken English and Chinese (including Putonghua)
·           Proficiency in MS Office and Chinese word processing
·           Identification with Oxfam’s mission and vision is a must. 

Why Join Us

At Oxfam Hong Kong, our culture is shaped by our values, which reinforce what we care about and how we do things. Our five core values are: Justice, Empowerment, Inclusiveness, Accountability and Innovation. Learn more about Oxfam Hong Kong: https://www.oxfam.org.hk.

How to Apply

Closing date for application**: 25 September 2026**

Please send your application letter and resume, including current and expected salary and date of availability, to Human Resources Manager by email at [email protected].

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Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

(Data collected will only be used to process job applications. Applicants who are not invited for an interview within six weeks from the closing date can assume that their application was unsuccessful. All related information will be kept up to 12 months, and all personal data will be destroyed afterwards.)

Oxfam Hong Kong is an equal opportunities employer.