Assistant Manager, Infrastructure and Sustainability

Company description:

The Agency for Integrated Care (AIC) aims to create a vibrant care community for people to live well and age gracefully. AIC coordinates and supports efforts in integrating care to achieve the best care outcomes for our clients. We reach out to caregivers and seniors with information on staying active and ageing well, and connect people to services they need. We support stakeholders in their efforts to raise the quality of care, and also work with health and social care partners to provide services for the ageing population. Our work in the community brings care services and information closer to those in need. For more about us, please visit https://www.aic.sg.

Job description:

Job Description
This role is responsible for supporting workplace administration, lease management, utilities, vendor contracts, and sustainability services to ensure efficient, compliant, cost-effective that support AIC's business objectives and staff experience. The role also drives continuous process improvement, stakeholder engagement, contract governance, and operational excellence across the workplace portfolio.

• Manage end-to-end lease administration for AIC office premises, including lease renewals, rental payments, landlord management, tenancy compliance, and documentation upkeep
• Coordinate SWSH engagement meetings, documents, maintaining records for meetings with a focus on SWSH outcomes, including tracking of green initiatives and any follow up matters
• Maintain records of proposals with Sustainability indicators to support Sustainability Reporting.
• Oversee utilities management, including monthly consumption tracking, invoice verification, payment processing, and energy usage reporting.
• Support workplace projects, office renovations, relocations, and space planning initiatives, including coordination of logistics, vendor engagement, and stakeholder communications.

Job Requirements

• Bachelor's Degree in Facilities Management, Project Management, Real Estate, Engineering, Business or related field with at least 3 years of experience in office projects, workplace transformation and/or facilities management
• Proven track record in end-to-end project delivery from planning and initiation to handover and completion
• Experience supporting change management and stakeholder engagement during workplace transitions
• Familiarity with digital tools, AI-enabled solutions and data analytics will be an advantage
• Proactive, adaptable and able to drive outcomes independently in a dynamic environment
• Organised and detail-oriented, with the ability to manage multiple project timelines and deliverables
• Strong communication skills, with the ability to simplify complex ideas into clear and engaging visuals
• Digitally savvy and comfortable adopting new tools, platforms and applications