Assistant Manager IT Procurement

Assistant Manager IT Procurement

Department: Procurement

Reports To: Senior Manager - IT

Experience Required: 6–8 years (IT/Technology procurement)

Role Purpose

Manage end-to-end procurement of IT hardware, software, SaaS, and technology services across group entities, ensuring cost efficiency, vendor compliance, and adherence to procurement policy and audit/ISO standards.

Key Responsibilities

Sourcing & Vendor Management

• Manage full PR-to-PO lifecycle for IT category spend (hardware, software licensing, SaaS platforms, cloud services, telecom, security solutions)
• Identify, evaluate, and onboard vendors; maintain approved vendor lists and performance scorecards
• Draft and issue RFQs/RFPs; run competitive bidding processes and lead commercial negotiations
• Build and manage relationships with OEMs, resellers, and licensing partners (e.g., Microsoft, Autodesk, Oracle, cybersecurity vendors)

Contract & Licensing Management

• Review and negotiate contract terms, SOWs, and license agreements (EA/LSP structures, subscription models, SaaS terms)
• Track contract renewals, license utilization, and true-up/true-down opportunities
• Manage vendor disputes and commercial risk assessments

Compliance & Governance

• Ensure procurement activities comply with internal policy, delegation of authority, and ISO/audit requirements
• Maintain documentation standards for audit readiness (PR/PO records, approvals, BOQs)
• Flag and escalate non-standard procurement requests or policy deviations

Cost & Reporting

• Build cost comparison models and TCO analyses to support sourcing decisions
• Prepare management reports, savings trackers, and category spend dashboards
• Support budget planning and forecasting for IT category spend

Stakeholder Management

• Partner with IT, InfoSec, and business stakeholders to translate technical requirements into procurement specifications
• Support cross-entity procurement coordination across group companies .

Requirements

Experience & Qualifications

• 6–8 years of procurement experience, with a significant focus on IT/technology category sourcing
• Master's degree in Business, Supply Chain, IT, or related field (CIPS/relevant certification a plus)
• Experience working with ERP systems (SAP preferred) for PR/PO workflows

Skills

• Strong negotiation skills across hardware, software, and services categories
• Solid understanding of licensing models (subscription, perpetual, EA/LSP structures)
• Advanced Excel skills (cost modelling, comparison workbooks, dashboards)
• Excellent stakeholder management and written communication skills
• Familiarity with ISO compliance and audit processes in a procurement context

Preferred

• Exposure to construction/real estate or large multi-entity group structures
• Experience with GRC/ISMS, cybersecurity, or enterprise software procurement