Assistant Manager - MIS

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JOB DESCRIPTION

Role OverviewThe MIS Specialist – Minor Projects is responsible for establishing, maintaining, and automating the central Project Management Information System across all minor works, office refurbishments, and churn projects. This role serves as the central data and reporting backbone—tracking master schedules, project budgets, procurement cycles, stage-gate governance, contractor deliverables, and executive dashboards for Workplace Services Managers (WSM) and project delivery leads.

Key Responsibilities1. Project Milestone & Schedule Tracking

Maintain and update the Pan-India Master Project Tracker across all active minor works sites.

Track critical project milestones including design sign-offs, Stage Gate approvals, Project Completion (PC), Project Declaration (PD), Acceptance Testing (AT), and First Day of Business (FDOB).

Monitor baseline vs. actual timelines, flagging schedule variances, critical path slippages, and operational blockers.

2. Financial, Cost & Commercial Controls

Track and reconcile project budgets, Capex/Opex allocations, and committed spends.

Monitor end-to-end procurement workflows: PR/PO generation, vendor quotes, variation orders, and Non-Tendered (NT) items.

Track Running Account (RA) bills, retention clauses, payment cycles, and contractor invoicing against contract milestones.

Support monthly accrual reporting, cash-flow forecasting, and commercial closeout reconciliation.

3. Governance & Executive Reporting

Design, build, and publish automated Daily/Weekly/Monthly Progress Reports (WPR/MPR) and executive status decks for Google WSMs and leadership.

Build and maintain interactive dashboards using Google Sheets, Looker Studio, or Power BI to visualize portfolio health, SLA compliance, and spend trends.

Maintain risk and dependency registers, capturing vendor delays, material lead times, and mitigation actions.

4. Documentation & Compliance Management

Manage central project document repositories (GFC drawings, Handover/Snagging punch lists, SWMS, vendor compliance, and statutory approvals).

Audit site handover documentation required for formal sign-offs and space activation.

Ensure data integrity, standardization of project templates, and consistency across regional site teams.

5. Cross-Functional Stakeholder Coordination

Liaise between on-site Project Managers, General Contractors (GC), MEP leads, architects, Global Security (GSRS), and Client Workplace Managers (WSM).

Coordinate periodic progress reviews, capture meeting minutes (MOMs), and enforce action item closures.

Required Qualifications & ExperienceEducation: Bachelor’s degree in Engineering (Civil/Mechanical/Electrical), Construction Management, Architecture, Computer Applications, or Finance/Commerce.

Experience: 3 to 6 years of proven experience in MIS, Project Controls, or PMO within Corporate Real Estate (CRE), Fit-Out/Interior Construction, or Facilities Management.

Domain Knowledge: Understanding of interior fit-outs, MEP/critical infrastructure handovers, and project lifecycle phases (initiation to closeout).

Technical Skills & ToolsGoogle Workspace: Advanced Google Sheets (complex formulas, Apps Script/macros, Query, Pivot Tables, dynamic dashboards) and Google Slides.

BI & Reporting: Looker Studio, Power BI, or Tableau.

Project Tools: MS Project / Primavera P6 (working knowledge preferred).

Financial & ERP Systems: Experience with SAP, Oracle PPM, or corporate ERP billing platforms.

Key CompetenciesHigh numerical accuracy and attention to detail.

Strong data visualization and storytelling skills for executive presentations.

Ability to handle multiple fast-tracked projects simultaneously under tight deadlines.

Excellent verbal and written communication skills across cross-functional teams.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.