Assistant Manager, Office Management & Project Support

• Competitive Remuneration Package
• Accessible Working Location
• Reputable Healthcare Organisation

As an Assistant Manager, Office Management & Project Support, you will be responsible for the following duties:

• Oversee day-to-day office, workplace, and facilities operations to ensure a safe, functional, and efficient working environment.
• Coordinate office relocation, new office setup, renovation, fit-out, and move-in activities to ensure timely operational readiness.
• Manage maintenance, repairs, improvement works, leasing matters, pantry services, parking, and other office facilities requirements.
• Ensure workplace safety, health, fire safety, and regulatory requirements are met in coordination with relevant stakeholders.
• Manage workplace systems including workstation provisioning, access cards, visitor management, and room/resource booking systems.
• Coordinate visitors, hosted meetings, events, and stakeholder engagements to ensure a professional experience.
• Manage vendors and contracts for facilities, cleaning, security, maintenance, IT, utilities, and other workplace services.
• Monitor vendor performance, contractual compliance, service standards, and opportunities for cost optimisation.
• Support procurement activities including vendor sourcing, onboarding, purchase of office supplies, equipment, and services.
• Manage office assets, inventory, documentation, contracts, access records, and standard operating procedures.
• Monitor office-related expenditure and support budget planning and financial reporting.
• Provide administrative and PMO support including meeting coordination, reports, presentations, calendar management, and staff onboarding/offboarding.
• Support business continuity and contingency planning for workplace and facilities disruptions.
• Assist with other duties and projects as assigned.

Requirements:

• Diploma or Degree in any relevant discipline with relevant experience in office management, workplace operations, facilities coordination, vendor/contract management, or procurement administration; experience in office relocation or workplace projects is advantageous.
• Strong organisational, stakeholder management, and multitasking skills; able to work independently in a fast-paced environment.

To apply, simply click on the “Apply” button in the job advertisement or alternatively, send your updated resume to: Email Address: [email protected]

We regret to inform that only shortlisted candidates will be notified.

ALLIED SEARCH PTE. LTD.
EA LICENSE: 19C9777