Assistant Manager - Operations and Project Management (12 months contract)

About the role

Assistant Manager/Manager (Operation and Project Management) on a 12-month contract. You will collaborate closely with multiple internal and external stakeholders including government agencies, vendors, and consultants to coordinate and support key workstreams related to the closure project.

Key responsibilities

• Collaborate closely with multiple internal and external stakeholders (including government agencies, vendors, and consultants) to coordinate and support key workstreams related to the closure project
• Support procurement activities, including drafting requirement specifications and other relevant documents, managing end-to-end procurement processes, preparing evaluation reports, facilitating contract awards, and tracking vendor billing and budgets
• Manage vendors and consultants, including conducting site inspections and visits at the project grounds as required
• Assist in the development and implementation of policies, procedures, and guidelines to support various project workstreams
• Provide administrative and project management support, including maintaining records, documentation, tracking vendor payments, monitoring budgets, and ensuring project timelines are met
• Coordinate and facilitate meetings with stakeholders, including preparing meeting minutes and tracking follow-up actions
• Provide administrative support for additional ad-hoc workstreams within the broader organisation as required

About you

• Bachelor's degree in Business Administration, Project Management, Public Administration, or a related field
• Minimum of 5 years of relevant work experience
• Strong written and verbal communication skills
• Effective team player with excellent interpersonal skills and the ability to engage with diverse stakeholders
• Proficiency in Microsoft Office Suite
• Willingness to work occasional Saturdays when required
• Background in public sector procurement, including tender management, bid evaluations, and presentations (preferred)
• Experience in managing physical assets (preferred)
• Project management experience (preferred)
• Interest or prior experience in the arts and heritage sector (preferred)