Assistant Manager - Planning & Documentation

7-8 yrs

Bangalore

Full-Time

Position

Planning & Documentation - Assistant Manager

Reporting To

Project Manager / Project Director

Location

Project Site / Corporate Office

Purpose of Role

To support project delivery by preparing and monitoring project schedules, tracking progress, maintaining project documentation, generating reports, and ensuring timely communication of project status to internal and external stakeholders.

Key Responsibilities

Planning & Scheduling

Prepare detailed project schedules using Primavera P6/MS Project.

Develop baseline programs, look-ahead schedules, and recovery plans.

Monitor project progress against approved baselines.

Track critical path activities and identify potential delays.

Conduct weekly and monthly schedule reviews with project teams.

Prepare manpower, equipment, and resource loading plans.

Project Monitoring & Control

Track project milestones and deliverables.

Monitor productivity and progress at site.

Highlight risks, constraints, and mitigation measures.

Coordinate with Engineering, Procurement, and Construction teams for schedule updates.

Support project close-out activities and final documentation.

Documentation Management

Maintain document control systems and registers.

Track RFIs, submittals, approvals, drawings, and change orders.

Ensure all project documents are updated and archived properly.

Maintain correspondence records, MOMs, and project reports.

Support audits and compliance requirements.

Reporting

Prepare daily, weekly, and monthly progress reports.

Generate dashboards and MIS reports for management and clients.

Prepare delay analysis and recovery reports.

Maintain progress photographs and status trackers.

Present project status updates during review meetings.

Stakeholder Coordination

Coordinate with clients, consultants, contractors, and vendors.

Follow up on pending approvals and submissions.

Support project management team during meetings and presentations.

Ensure timely communication of project updates and constraints.

Qualifications

Bachelor's Degree in Civil, Mechanical, Electrical Engineering or Construction Management.

Certification in Primavera P6/MS Project preferred.

Knowledge of project management processes and construction methodologies.

Experience

5 to 8 years of experience in construction, fit-out, PMC, or project management projects.

Experience in scheduling, project controls, and documentation management.

Knowledge of commercial office fit-outs, industrial, or real estate projects preferred.

Skills Required

Primavera P6

Microsoft Project

Advanced MS Excel

Power BI (preferred)

Document Management Systems

Strong analytical and reporting skills

Excellent communication and coordination skills

Knowledge of EHS and quality documentation processes

Key Deliverables

Baseline Project Schedule

Look-ahead Plans

Weekly & Monthly Progress Reports

Resource Histograms

Delay Analysis Reports

Risk Register

Document Register

Project Dashboards

Project Close-out Documentation

KPIs

Schedule adherence and milestone achievement.

Timely submission of project reports.

Accuracy of progress tracking and forecasting.

Closure of documentation pending items.

Client satisfaction regarding reporting and project controls.

Preferred for Fit-Out/PMC Projects: Experience in commercial interiors, stakeholder management, contractor coordination, vendor tracking, and client reporting.

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Required Skills

Good communication Excel client managment team management project management Client engagement design coordination