Assistant Manager, Procurement and Admin (AC)

Key Responsibilities

Procurement & Supplier Management

• Manage the end-to-end procurement process, including sourcing, supplier evaluation, negotiation, purchasing and contract management.
• Develop sourcing and procurement strategies to achieve cost savings, supply reliability and operational efficiency.
• Source and evaluate suppliers based on price, quality, delivery performance and compliance requirements.
• Negotiate pricing, contracts and commercial terms to achieve the best value for the Company.
• Ensure timely procurement of raw materials, packaging materials and operational supplies.
• Maintain the Approved Vendor List and conduct regular supplier performance reviews in coordination with Food Safety requirements.

Cost Control & Inventory Planning

• Monitor purchasing costs, supplier pricing trends and procurement expenditure.
• Analyse quotations and purchasing data to identify cost-saving and optimisation opportunities.
• Recommend alternative suppliers or sourcing strategies while maintaining quality and supply standards.
• Work closely with Production, Operations and Warehouse teams to maintain optimal inventory levels and prevent stock shortages or excess inventory.
• Support departmental budgeting and expenditure control.

Administration & Team Supervision

• Oversee daily office, facilities and general administrative operations.
• Manage office supplies, service contracts, Company assets and related documentation.
• Supervise and guide the Admin & Procurement team, ensuring effective task allocation and smooth workflow.
• Drive improvements in administrative and procurement processes.

Vendor, Contract & Compliance Management

• Manage relationships with suppliers, contractors and service providers.
• Ensure contracts and agreements are properly documented, reviewed and renewed on time.
• Monitor vendor performance and resolve issues relating to quality, delivery and service.
• Develop and maintain procurement and administrative SOPs.
• Ensure compliance with Company policies, internal controls and audit requirements.
• Support ISO/FSSC, food safety and audit documentation relating to procurement and vendor management.

Cross-Functional Coordination

• Work closely with Business Development to support customer and new business requirements.
• Coordinate with Production and R&D on raw material and product requirements.
• Liaise with Operations and Warehouse on inventory planning and logistics.
• Work with Accounts on invoice matching, payment cycles and cost tracking.
• Coordinate with HR/Admin on facilities and office-related matters.
• Maintain accurate procurement records, purchase orders, supplier documents and contracts.

Initial OJT / Department Understudy

• Complete an initial one-month OJT/understudy with the Business Development Department to gain a strong understanding of the Company’s business, products, customers and operations.
• Apply this knowledge to effectively support procurement, administration and cross-functional business requirements.

Job Requirements

• Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related discipline.

• Minimum 3 years of relevant experience in procurement, purchasing and administration; experience in food manufacturing or FMCG is preferred.

• Strong experience in supplier sourcing, negotiation, cost control and vendor management.

• Good understanding of inventory planning, supplier compliance and procurement processes.

• Knowledge of food manufacturing procurement and ISO/FSSC or food safety audit requirements will be an advantage.

• Strong leadership, communication, negotiation and stakeholder management skills.

• Proficient in Microsoft Office and familiar with ERP/procurement systems.

• Hands-on, organised and responsible, with the ability to work independently in a fast-paced manufacturing environment.

Working Hours

• Monday – Thursday: 8:00 AM – 6:00 PM
  Friday: 8:00 AM – 5:00 PM

EA Registration ID: R1106661 (Aaron Chang Kuo-Ying)

EA License: 14C7092