Assistant Manager (Programme and Administration), SGFIN

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The role provides administrative and operational support for the Institute's educational programmes, student activities, events and stakeholder engagements, while supporting day-to-day Institute operations. It ensures the effective coordination and smooth delivery of key activities and initiatives in support of the Institute's strategic objectives.

Duties & Responsibilities

• Manage and support the student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
• Manage the end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
• Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
• Maintain and update the Institute's stakeholder, activities and event database, and track collaborations regularly.
• Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
• Serve as the Institute's risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
• Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
• Provide administrative and logistical support for internal and external meetings and engagements.
• Undertake other duties as assigned in support of the Institute's strategic and operational objectives.

Qualifications and Requirements

• Bachelor's degree from a recognised university, preferably in finance, marketing and business administration
• At least 3 years of experience in administration and educational programme management, preferably in an institute of higher learning
• Excellent verbal and written communication skills
• Strong interpersonal and stakeholder relationship management skills
• Proven experience in programme and event management
• Strong problem-solving skills and attention to detail
• Ability to work independently and collaboratively with a high level of initiative
• Proficiency in Microsoft Office applications and graphic design software such as Photoshop, Adobe Illustrator or Canva.