Assistant Manager - Project Coordination

Job Summary

Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.

Education

• Bachelors Degree in Mechanical Engineering (HVAC Preferred)
• Certification in Project Management (Preferred)

Experience

• 4-5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.
• Experience in managing project MIS and reporting.
• Exposure to commercial office projects or corporate real estate is preferred.

Key Responsibilities

Project Coordination

• Coordinate multiple workplace projects across Corporate and Circle teams.
• Track project progress, dependencies and action items.
• Ensure timely follow-up on pending approvals and deliverables.
• Support governance meetings and project reviews.

Workplace Property Tool Management

• Own project updates on the Workplace Property Tool.
• Ensure data accuracy, completeness and timely reporting.
• Monitor project status and escalate delays.
• Support digitization initiatives and system enhancements.

MIS Governance

• Prepare weekly, monthly and executive dashboards.
• Maintain project documentation, trackers and governance records.
• Generate analytical reports for leadership reviews.
• Support audit and compliance documentation.

Stakeholder Coordination

• Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
• Track action closures from governance meetings.
• Ensure timely communication across project stakeholders.

Documentation

• Maintain project repositories.
• Track approvals, drawings, BOQs and change requests.
• Support knowledge management and process documentation.

Key Competencies

Functional

• Project Coordination
• HVAC/Building Services Knowledge
• MIS Dashboard Management
• PMO Support
• Documentation Control
• MS Excel Power BI
• Project Tracking Tools
• Data Analysis

Behavioural

• Planning Organizing
• Attention to Detail
• Communication
• Collaboration
• Ownership
• Analytical Thinking
• Time Management

Success Measures (KPIs)

• Accuracy and timeliness of project MIS.
• Project milestone tracking compliance.
• Timely closure of governance action items.
• Workplace Property Tool data accuracy.
• Dashboard and reporting quality.
• Stakeholder responsiveness.
• Reduction in overdue approvals and pending actions.

Location

Gurugram

Scheduled Weekly Hours

40

Disclaimer: This job posting and location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.