Assistant Manager - Purchase (SCM)

Key Responsibility:

Procurement Planning & Control

• Review and approve purchase requisitions and purchase orders
• Ensure compliance with hospital procurement policies and approval matrix
• Coordinate with user departments for forecasting and planning
• Monitor procurement timelines and vendor commitments

Inventory Management & Optimisation

• Oversee inventory levels across medical and nonmedical stores
• Ensure adherence to FIFO / FEFO principles
• Analyse consumption patterns and reduce slowmoving / nonmoving stock
• Conduct and review periodic stock audits and reconciliations

Vendor Management & Negotiation

• Evaluate and manage vendor performance and SLAs

• Support vendor empanelment, evaluation, and renewal processes

• Negotiate pricing, delivery terms, and service conditions

• Resolve supplyrelated disputes and escalations

Stores & Materials Supervision

• Supervise stores operations and material handling practices
• Ensure proper storage, labelling, and segregation of materials
• Ensure compliance with safety, biomedical waste, and infection control norms
• Support emergency and critical inventory management

Documentation & NABH Compliance

• Ensure complete and accurate documentation of supply chain activities
• Maintain records for traceability, recalls, and audits
• Support NABH audits related to Materials Management chapter
• Implement corrective and preventive actions (CAPA)

Interdepartmental Coordination

• Liaise with clinical, nursing, pharmacy, OT, CSSD, finance, and admin teams
• Ensure uninterrupted material supply to patient care areas
• Support new departments, service launches, and expansions
• Act as escalation point for materialrelated issues

Cost Control & Process Improvement

• Identify costsaving and standardisation opportunities
• Monitor budget utilisation and variance
• Implement process improvements and automation where applicable
• Support annual costreduction and efficiency initiatives

Team Supervision & Development

• Guide and supervise executives, officers, and stores staff
• Allocate duties and monitor performance
• Provide onjob training and coaching

Key Competencies

• Strong knowledge of hospital supply chain operations
• Inventory planning, analysis, and cost control skills
• Vendor negotiation and stakeholder management

Working knowledge of NABH Materials Management standards