Assistant Manager, Purchasing & Admin

Job Responsibilities:

• Plan, manage, and coordinate all activities related to sourcing and procurement of materials and supplies required by internal stakeholders to support business goals.
• Source, evaluate, and negotiate the cost of goods and services to ensure quality, operational efficiency, and alignment with company objectives.
• Ensure all goods and services purchased comply with technical specifications, plant requirements, and company policies and procedures.
• Follow up closely on purchase orders to ensure timely shipment and delivery in good condition.
• Verify, record, and maintain accurate purchasing documents (e.g., customs forms, SST, order receipts, confirmations, contracts, vendor invoices) to ensure proper traceability.
• Manage and update all purchasing records; generate periodic and ad‑hoc purchasing reports as required.
• Prepare monthly purchase reports from the JDE system, update the approved vendor list when required, and assist in the annual vendor performance assessment.
• Ensure all purchasing processes comply with FSSC standards and participate in internal and external audits.
• Coordinate raw material import process., including sourcing andcoordinating with forwarders, shipping agents, haulage providers, and HQ purchasing to ensure timely shipment clearance and avoid delay charges.
• Oversee office administration tasks including company licenses renewal, outsourced cleaning services, hostel & transport management, canteen and general office administrations (stationery, uniform, courier service).

Job Requirements:

• Degree in Supply Chain, Business, Logistics, or related field.
• Minimim 8 years of experience in purchasing/procurement; manufacturing background preferred.
• Knowledge of import/export processes, customs/SST requirements, and MIDA documentation is an advantage.
• Strong negotiation, coordination, and communication skills.
• Proficient in Microsoft Office; experience with ERP systems (e.g., JDE) is an added bonus.
• Organized, detail‑oriented, and able to manage multiple tasks independently.
• Proactive, responsible, and able to work in a fast‑paced environment.