Assistant Manager - Purchasing

Key Responsibilities:

1. Assist the Manager in developing and implementing purchasing and delivery strategies to support business objectives and operational requirements.
2. Establish and maintain positive working relationships with suppliers to ensure reliable supply, competitive pricing, and effective delivery performance.
3. Coordinate with internal departments to understand and fulfil material and supply requirements in accordance with production and operational schedules.
4. Supervise and oversee the daily activities of the Purchasing & Delivery team to ensure efficient workflow and achievement of departmental objectives.
5. Review and verify all purchasing and delivery-related documents to ensure accuracy, completeness, and compliance with established procedures and company requirements.
6. Support planning activities and expedite supplier deliveries to ensure material availability and prevent production line interruptions.
7. Coordinate and resolve supplier-related issues, particularly those concerning product quality, delivery performance, and material shortages, in collaboration with relevant internal departments.
8. Monitor and review Purchase Requisitions (PRs) and Purchase Orders (POs) with the Executive-level team to ensure timely processing, proper follow-up, and compliance with purchasing procedures.
9. Review and continuously improve existing purchasing and delivery processes and systems by implementing lean practices to enhance efficiency, eliminate waste, and improve productivity.
10. Attend and participate in meetings related to purchasing, delivery, supplier performance, material planning, and other relevant operational matters.
11. Monitor, review, and evaluate departmental Key Performance Indicators (KPIs) to ensure targets are achieved and corrective actions are implemented where necessary.
12. Act as the Person-in-Charge (PIC) for internal, external, and customer audits relating to Purchasing & Delivery, ensuring audit readiness, compliance, and timely closure of findings.
13. Monitor and evaluate supplier performance against established criteria, and conduct supplier audits or site visits when necessary to assess supplier capabilities and ensure compliance with company requirements.
14. Undertake any other projects, tasks, and duties as assigned by superiors from time to time.

Requirements:

1. Degree in Supply Chain Management, Procurement, Business Administration, Automotive or a related discipline, with a minimum of 5 years’ relevant experience in procurement, sourcing or purchasing.
2. Strong strategic sourcing, commercial negotiation and supplier management skills, with experience dealing with local and overseas suppliers.
3. Highly responsive, proactive and self-driven, with a strong sense of urgency and the ability to manage priorities effectively in a fast-paced commercial environment.
4. Strong communication and stakeholder management skills, with good command of English and Bahasa Malaysia; Mandarin and/or Chinese dialects will be an added advantage. Proficiency in Microsoft Excel is required.