Assistant Manager, Sales Administration

About the Client

Our client is a respected provider in the marine services sector, delivering specialized technical support, vessel maintenance, and commercial maritime solutions across Asia-Pacific. Operating in a fast-paced global industry, their Hong Kong office emphasizes operational excellence, high-integrity service delivery, and strong client partnerships.

Key Responsibilities

• General Office Administration: Direct daily administrative operations, managing office supplies, vendor contracts, and facility logistics to maintain an efficient working environment.
• Sales Order & Invoicing Execution: Process and track sales orders, issue accurate commercial invoices, and partner with finance to ensure prompt payment collection and reconciliation.
• Client Relationship Management: Act as a main administrative liaison for corporate clients, managing day-to-day inquiries, service updates, and account communication.
• Travel & Itinerary Coordination: Organize comprehensive business travel arrangements, visa applications, accommodation, and itinerary scheduling for executive and operational personnel.
• Cross-Functional Support: Support senior leadership with ad-hoc administrative initiatives and operational reports as required.

Candidate Profile

• Experience: Minimum 3-5 years of solid experience in general office administration, sales coordination, or operations, ideally within marine services, logistics, shipping, or industrial trading.
• Operational Skills: Detail-oriented with strong organizational abilities and hands-on experience handling sales orders, invoicing, and complex travel arrangements.
• Interpersonal Capabilities: Excellent communication skills with a client-centric mindset and strong problem-solving initiative.
• Technical Proficiency: Proficient in MS Office applications (Word, Excel, PowerPoint) and standard administrative systems.
• Languages: Good command of both written and spoken English and Chinese (Cantonese and Mandarin).