ASSISTANT MANAGER, SECRETARIAL

About the role

To act as the named Company Secretary for assigned companies to manage and provide secretarial and governance advice (e.g. Companies Act 2016, AMLA, etc) to Board members and Management.

Key responsibilities

• Coordinate and organise all Board Committees, Board, Shareholders' Meetings and Management Meetings, including attending meetings, preparing summaries of meeting minutes, and disseminating the respective decisions/advice to the stakeholders
• Review reports and draft minutes prepared by external service providers
• Prepare various statutory forms and disclosures for submission to the relevant authorities and notify the relevant authorities, namely the Companies Commission of Malaysia and Bursa Malaysia Securities Berhad, of information required under the relevant rules and regulations
• Prepare agenda and secretarial papers for the Board and Board Committees meetings, including drafting the Directors' Written Resolution
• Attend to auditors for performing Statutory Audit and assist in checking the audited financial statements on information related to secretarial matters for MKLHB Group of companies
• Collaborate and work closely with all stakeholders (internal and external), including authorities (such as CCM) to ensure completeness of papers/proposals, statutory submissions and compliance
• Undertake and support the improvement of secretarial practices and strategies to enhance efficiency and corporate governance and prepare any proposals under the purview of Secretarial for the Board's approval
• Support the Head of Department in providing on-the-job coaching, guidance for development and assist in the monitoring of performance of the Secretarial Team
• Maintain proper safe-keeping of registers and statutory secretarial records of portfolio companies as required by law

About you

• ICSA / Bachelor of Corporate Administration / Degree or equivalent
• A minimum of 5 - 6 years of relevant company secretarial experience, preferably with exposure in a listed company and conversant with the full spectrum of secretarial duties