Assistant Manager - Stores (Metro/Infrastructure Projects)

Role & responsibilities

A) Store Management & Inventory Control

• Lead the receipt, inspection, and storage of electrical materials such as cables, conduits, switchgear, MCBs/ MCCBs, transformers, panels, earthing materials, OHE components, and signalling equipment as per project specifications.
• Oversee accurate stock records, bin cards, and material ledgers; ensure periodic and surprise stock verification across all project stores.
• Ensure proper identification, labelling, and segregation of materials including FIFO/FEFO practices.
• Approve and supervise material issuance to site teams with proper gate passes, material requisition slips, and issue vouchers.
• Coordinate with the procurement team for raising and tracking indent requests on time to avoid material shortages.
• Plan and forecast material requirements for multiple project phases and sites.

B) ERP System Operations

• Own and govern ERP system usage (SAP / Oracle / Tally or equivalent) for all store transactions GRN, material issue, returns, and reconciliation.
• Review ERP-based reports including stock status, material ageing, indent status, and consumption reports, and present insights to senior management.
• Ensure all store transactions are updated in ERP in real-time; lead resolution of discrepancies between physical stock and system records.
• Drive implementation and continuous improvement of ERP workflows related to stores and inventory management.
• Coordinate with IT and accounts teams for ERP-related issues and data accuracy.

C) Railway / Infrastructure / Metro Project Store Operations •

• Manage and oversee project-specific stores at railway and metro construction sites including depot materials, OHE hardware, traction cable drums, and trackside electrical equipment.
• Coordinate with site engineers and project managers for daily material requirements and urgent procurement.
• Lead inspection and acceptance of materials as per Railway Board / RDSO / Metro / client specifications.
• Ensure site store records are compliant with Railway and Metro project audit requirements and client documentation standards.
• Ensure safe stacking and storage of heavy electrical equipment, cable drums, and sensitive instrumentation across multiple stores.

D) Documentation & Compliance

• Review and approve GRNs, delivery challans, inspection reports, rejection notes, and material return forms.
• Lead internal and external audits by ensuring accurate, up-to-date store documentation across project sites.
• Ensure strict compliance with QA/QC procedures and ISO 9001:2015 documentation requirements.
• Coordinate with accounts and finance for invoice verification against GRNs and vendor reconciliation.
• Maintain and audit records of warranties, test certificates, and third-party inspection reports for critical electrical materials.

E) Coordination, Team Leadership & Reporting

• Liaise with vendors, logistics partners, and site teams for timely delivery and dispatch of materials.
• Prepare and present weekly and monthly MIS reports on inventory levels, material consumption, and pending indents to senior management.
• Support senior management in planning material requirements for upcoming project phases and new project mobilizations.
• Lead, train, and supervise Store Executives, store helpers, and loading/unloading staff; ensure safe material handling practices across sites.
• Act as a key point of escalation for store-related issues across multiple project sites.

Preferred Skills

• ERP Systems SAP MM / Oracle / Tally or equivalent (Mandatory); strong hands-on experience in GRN, indent, and inventory modules.
• In-depth knowledge of electrical materials used in Railway, Metro, and infrastructure projects cables, switchgear, panels, OHE hardware, earthing, and traction equipment.
• Strong familiarity with Railway / RDSO / Railway Board material standards and acceptance criteria; Metro project standards exposure preferred.
• Strong understanding of store management principles FIFO, material coding, bin management, and stock reconciliation.
• Knowledge of QA/QC documentation requirements under ISO 9001:2015.
• Proficiency in MS Office Excel, Word for MIS reports and inventory tracking.
• Proven team leadership skills with the ability to manage and mentor store executives and support staff.
• Strong attention to detail with excellent written communication and documentation skills.
• Ability to work under tight deadlines and manage multiple material streams and sites simultaneously.
• Prior experience on EPC / LSTK railway and metro contracts with government or international clients is desirable

Preferred candidate profile

• Education -Any Graduate
• Location - Wadala, Mumbai
• Experience - 10+ Years Total with minimum 5 Years in Railway / Infrastructure Projects; Metro project experience preferred.
• Software - ERP Mandatory; MS Office Excel, Word.
• Industry - EPC / Railway / Civil Infrastructure / Metro Projects
• Preference Candidates with hands-on experience in electrical material store management and ERP operations on Railway / Metro projects will be given preference

Interested Candidates can Send there CV on [email protected] with Subject line "Application for Assistant Manager - Stores"