ASSISTANT MANAGER, TENANCY ADMINISTRATION

About the role

This role involves managing and reviewing tenancy documentation, coordinating with multiple stakeholders, and maintaining accurate records and systems. You will analyse tenancy data, prepare reports and dashboards, and support management decision-making while ensuring compliance with governance requirements.

Key responsibilities

• Manage and review tenancy documentation including Letters of Offer, Tenancy Agreements, renewals, amendments, and terminations
• Review contract terms to ensure alignment with approved commercial terms and identify potential contractual risks or discrepancies
• Coordinate with tenants, solicitors, leasing teams, finance teams, and internal stakeholders to ensure timely execution of tenancy agreements
• Monitor tenancy milestones, pre-commencement requirements, payments, renewals, expiries, and terminations
• Maintain accurate tenancy records, trackers, databases, and digital filing systems
• Prepare contract summaries, tenancy reports, dashboards, and management presentation slides
• Analyse tenancy data and provide updates, recommendations, and insights to support management decision-making
• Prepare draft reports and provide support for monthly and quarterly submission to Management and Board
• Support audit, compliance, and governance requirements by ensuring proper documentation and record management
• Drive process improvements to enhance efficiency and controls within tenancy administration

About you

• Bachelor's Degree in Real Estate Management, Law, Business Administration, or a related field
• Minimum 4-6 years of experience in tenancy administration, leasing administration, contract administration, or related functions
• Strong experience in reviewing tenancy agreements and legal/commercial contract documentation
• Good understanding of leasing processes, tenancy administration, and property management practices
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint
• Strong analytical, reporting, presentation, and stakeholder management skills
• Meticulous with excellent attention to detail and ability to manage multiple deadlines
• Experience in property development, retail leasing, shopping malls, or commercial real estate environments is preferred