Assistant Manager US Payroll

The primary purpose of the Assistant Manager - Payroll (US Shared Services) position is to act as a subject matter expert responsible and accountable for managing all payroll processes, ensuring compliance with applicable federal, state, and local payroll regulations. This position is also responsible for overseeing the preparation, and disbursement of all payroll outputs. The Assistant Payroll Manager will partner closely with internal stakeholders including finance/accounting, human resources, and company employees to disseminate payroll information accurately and according to schedule.

Job Description:

• Manage end-to-day payroll operations for both domestic and international payrolls, including disbursement of garnishments, benefits, and taxes in compliance with applicable wage and hour laws
• Ensure payrolls are funded and processed accurately and on time across all geographies
• Lead, coach, and manage the payroll team to optimize performance and output
• Develop and maintain process maps and documentation for payroll procedures; implement effective controls and checks and balances
• Establish and maintain payroll processes and internal controls to ensure quality, efficiency, and regulatory compliance
• Collaborate with the ERP team on Workday Payroll upgrades, maintenance, and enhancements
• Oversee payroll-related activities, including account reconciliation, monthly variance analysis, payroll accruals, and journal entry review
• Partner with HR and Accounting/Finance to assess cross-functional impacts, align on strategy, and reconcile payroll-related data; recommend and implement process improvements
• Foster a collaborative environment across payroll, stakeholders, and cross-functional teams to deliver a high level of service
• Develop payroll reports and present insights to senior management

Job Requirements:

• Bachelor’s degree (BS/BA) in Finance, Accounting, Human Resources, or Information Systems
• 3-6 years of experience handling US Payroll and Payroll Tax
• Must have Workday and ADP Payroll experience
• Ability to work effectively under pressure, both independently and within a collaborative, team-oriented environment, with sound judgment in decision-making
• Detail-oriented, analytical, and adaptable; able to manage multiple tasks concurrently in a fast-paced, changing environment
• Intermediate proficiency in Excel and Microsoft Office
• Ability to handle confidential information with discretion
• Strong analytical mindset with a focus on process improvement and innovation
• Capable of working with minimal supervision across multiple time zone