Assistant Office Manager

Hours: 40 hours per week with work schedule option and rotating weekend shifts

• Monday - Friday, 8:00 am to 4:30 pm OR
• Monday - Thursday, 8:00 am to 5:30 pm (9 hours) and Friday, 8:00 am to 4:30 pm (8 hours), off every other Friday

Duration: 4 - 6 months, depending on program needs

As an Assistant Office Manager, you will:

Assist the Office Manager with organizing, coordinating, and monitoring all non-clinical operations of the program office. A high level of confidentiality is required in this position.

• Provide oversight of reception function, including direct supervision of staff.
• Bill and maintain accounts payable for all vendors. Accumulate and code invoices, statements and receipts for checks written and submits documents for approval.
• May perform data entry, reporting, and tracking information for program management, including billings and corrections as needed.
• Serve as training and safety coordinator for the program and is the main point of contact for Relias.
• Assist with problem solving any identified areas of concern regarding office needs for staff, such as computer or IT issues.
• Coordinate inventory and salvage tracking.
• Provide confidential administrative support for program management in the form of correspondence, communications and/or recordkeeping.

Benefits:

• 19 days of PTO and 12 paid holidays per year
• Monthly contribution of $100 towards qualified student loan debt; access to Public Service Loan Forgiveness (PSLF) program for eligible individuals
• Choice of medical plans, with minimal employee cost/expenses and excellent coverage
• Several dental plan options; vision benefits
• Company-paid life insurance and Long-Term Disability
• Tax-Free Flexible Spending for medical/dental/childcare expenses
• Generous retirement plan contributions
• Free Employee Assistance Plan
• Employee discount program, including pet insurance plans
• Opportunities for advancement and growth

CRF inspires and mentors the next generation of behavioral health professionals!

Our Intensive Mobile Psychosocial Assertive Community Treatment programs (Downtown IMPACT, IMPACT, Senior IMPACT and South Bay IMPACT) provide intensive, community-based case management services for homeless adults throughout San Diego County. We deliver fully integrated services to clients diagnosed with a serious mental illness, as well as individuals with co-occurring, mental health, and substance disorders.

Our programs utilize the evidence-based practice of Assertive Community Treatment (ACT) to support our clients in the higher level of community care and to assist them in reaching their goals and living a life not dominated by mental illness. Our team is a model of care, providing treatment, rehabilitation, and case management supports.

CRF staff members work together to meet the needs of San Diego County's residents who are experiencing mental/behavioral health challenges. We offer a diverse, inclusive workplace that fosters personal growth and development. You will work within a collaborative, supportive team structure, learn new ways to provide optimal supports to your clients and help people change their lives for the better!

If you need assistance completing the application, please send an email to [email protected]

We are an Equal Opportunity Employer

Education: High School diploma with at least 1 year of related experience required. Bachelor’s degree is strongly preferred.

Additional Qualifications and Skills

• Two years administrative support plus 6 months supervisory experience.
• Professional verbal and written communications skills. College level bookkeeping skills.
• Intermediate knowledge of Microsoft Office to include Outlook, Word, Excel applications, as well as internet research skills required
• A valid California driver’s license in good standing, personal vehicle, proof of insurance and eligibility to be an approved CRF driver is required to fulfill the essential functions of this position
• Must be able to pass criminal/background clearance

Establishes relationships with community and other housing resources for the development of housing opportunities for clients. Acts as program liaison to local housing authority. Assists clients in learning and applying housing skills. Assists clients in accessing housing resources across the continuum of housing options to help clients achieve an optimal level of health and functioning in the community.