Assistant Office Manager

Assistant Office Manager (Full-Time) Job Responsibilities and Duties

• Bachelor’s degree (English, Mass Communications, Business Administration, and related fields) ;

• Prepare budgets for your department and manage purchasing and expenditures;

• Manage pay roll and time sheets;

• Maintain a sufficient inventory of various supplies and order new equipment as needed;

• Resolve issues with the building and facilities, such as needed maintenance or emergency repairs;

• Carry out regular checks of inventory and building/office condition to identify any areas where improvement is needed;

• Carry out a number of special projects including planning, implementing, and fully reporting on the results of the projects;

• Support and corresponds with Directors and Coordinators with office related matters and manage direct reports;

• Overseeing interns;

• Tracking visitor and volunteer sign-in information;

• Donor and Data entry - File managements;

• Recording minutes of all on-campus meetings;

• Organizing meetings and on-campus gatherings;

• Assisting with web design and management;

• Assisting with event planning/coordinating as needed;

Assistant Office Manager Job Skills and Qualifications

• Experience managing budgets or working with numbers;
• Experience ordering, maintaining supplies, requisitions;
• Outstanding communication skills, both in written and verbal communication;
• Leadership skills, including the ability to delegate, supervise and see tasks through from start to finish;
• Project management experience, especially of projects involving complex problems and multiple competing interests and factors, is essential;
• Proficiency in Microsoft Office, Google Suite, and WordPress (or other website management program);
• Excellent typing skills;
• Ability to engage with low-income communities with care and humility;
• Experience with donor databases a plus;
• Professionalism in dress and manner.

Job Type: Full-time

Pay: $3,800.00 - $4,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Office: 1 year (Preferred)

Work Location: In person