Assistant Office Manager

Job Overview

We are seeking a proactive and detail-oriented Assistant Office Manager to join our dynamic team. In this vital role, you will support the daily operations of the office, oversee administrative functions, and assist in managing team activities to ensure a smooth and efficient workplace. Your energetic approach and organizational skills will help foster a productive environment, enhance client communication, and streamline office processes. This position offers an exciting opportunity for someone passionate about office management, with a focus on teamwork, efficiency, and exceptional service delivery.

Responsibilities

• Coordinate and manage office operations, including scheduling meetings, maintaining calendars, and overseeing daily administrative tasks
• Supervise and assist staff, provide training & development to ensure high performance and professional growth
• Promote a positive workplace culture
• Manage front desk responsibilities including greeting visitors, phone etiquette, and client communication with professionalism
• Maintain organized filing systems, manage confidential information securely, and ensure compliance with company policies

Qualifications

• Bilingual Spanish
• Proven experience in medical office role
• Demonstrated supervising experience with team management skills that motivate and develop staff effectively
• Proficiency in advanced spreadsheet skills for data analysis and reporting
• Strong organizational skills with the ability to manage schedules efficiently and prioritize tasks effectively
• Excellent communication skills—both verbal and written—and professional phone etiquette
• Experience handling vendor relationships and managing multiple projects simultaneously in a fast-paced environment
• Knowledge of human resources practices including employee training & development programs, and handling confidential information

Join us to be part of an energetic team dedicated to excellence in office management! We value proactive individuals who thrive on organization, communication, and creating a welcoming environment for clients and colleagues alike.

Pay: $28.00 - $32.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Experience:

• Medical office: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: In person