Assistant Office Manager

Summary

Gulf Aquaculture is the operator of the Sheikh Khalifa Marine Research Centre, based at Umm Al Quwain. We are a marine aquaculture company established to support the growth of aquaculture in the Gulf region through the reliable production of high-quality marine fish fry and sea cages in the Arabian Gulf and Arabian Sea.

From our large-scale hatcheries located at Umm Al Quwain and Abu Dhabi, our operations are strategically positioned to serve the Gulf’s expanding aquaculture sector while remaining closely aligned with local environmental conditions and market demands.

For more info kindly visit www.gulfaquaculture.com

Position Overview

We are looking for a dynamic and resourceful Assistant Office Manager to serve as the operational backbone of our Umm Al Quwain office. This pivotal role demands a leader who can seamlessly manage administrative excellence, foster a productive work environment and drive office efficiency. The successful candidate will be a proactive problem-solver, adept at multitasking and leading support staff to achieve peak performance.

Key Responsibilities

• Oversee Office Operations: Ensure seamless day-to-day administrative functions and uphold a professional, efficient workplace.
• Lead & Develop Staff: Supervise, mentor, and coordinate the administrative team to optimize productivity and collaboration.
• Manage Resources & Vendors: Procure and maintain office supplies and equipment while cultivating strong vendor relationships.
• Coordinate Executive Support: Schedule and coordinate meetings, appointments, and complex travel itineraries.
• Support HR Functions: Facilitate employee onboarding, maintain attendance records, and assist with staff coordination.
• Handle Documentation: Prepare, proofread, and manage business reports, correspondence, and official documents.
• Ensure Governance: Uphold strict adherence to company policies, procedures, and compliance standards.
• Strategic Support: Assist management with planning, project coordination, and organizational initiatives.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a relevant field is preferred.
• Proven track record of 3–5 years in office management or a senior administrative role.
• Exceptional organizational and time-management skills, with a demonstrated ability to prioritize effectively.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding verbal and written communication skills in English; proficiency in Arabic is a distinct advantage.
• Discretion and integrity in handling sensitive and confidential information.
• Must be willing to relocate to Umm Al Quwain or nearby Ajman.
• Fluency in English; additional language skills are a plus.
  -Holding a valid UAE driver’s license

What We Offer

• A competitive salary commensurate with experience.
• Annual economy airfare to your country of origin.
• Comprehensive health insurance coverage.
• Generous annual leave and benefits fully compliant with UAE Labour Law.
• A clear pathway for professional development and career advancement within the organization

Pay: AED6,000.00 - AED7,000.00 per month

Work Location: In person