Assistant Officer, Administration

Responsibilities:

• Prepare and maintain operational documents for engineering and production activities, including quotations, contractor worklists, project expense records, and completion documents
• Liaise with external contractors and suppliers to follow up on pending invoices and supporting documents
• Check and reconcile operational records with invoices to ensure data consistency and accuracy
• Assist in preparing purchase requisitions, tracking Purchase Order (PO) status, and monitoring project-related expenses to support cost control
• Monitor document readiness, prepare periodic progress and submission reports, and ensure operations comply with internal document control and filing procedures
• Maintain highly organized filing systems to ensure all operational and accounting records are updated accurately, submitted on time, and ready for audits.

Requirements:

• Form 5 / DSE or above
• Relevant experience in administration, clerical, coordination, or accounting support is preferred
• Candidates with basic finance or accounting experience will have a distinct advantage
• Proficient in Microsoft Office applications (especially Word and Excel), with a basic understanding of document control and record management practices
• Highly organized, detail-minded, and responsible, with a strong emphasis on data accuracy in record checking and invoice matching
• Self-motivated and capable of working independently to manage multiple tasks under strict deadlines
• Good interpersonal skills to communicate effectively and collaborate with various internal departments and external contractors

We offer a generous remuneration package to employees. Interested candidates, please submit your confidential resume, including your availability date, current salary, and expected salary, by clicking "QUICK APPLY".

Applicants who are not invited for an interview within 8 weeks of the closing date may consider their applications unsuccessful. All unsuccessful applications will be retained for one year from the date of this advertisement. Data collected will be used for employment-related purposes only.