Assistant Operations Manager

Key Responsibilities

1. Operations Management

• Assist in planning, coordinating, and monitoring daily company operations.
• Support the Operations Manager in implementing operational policies, procedures, and systems.
• Monitor the progress of ongoing projects and operational activities.
• Coordinate with different departments to ensure smooth workflow and timely completion of tasks.
• Identify operational issues and recommend appropriate solutions.

2. Project and Site Coordination

• Assist in monitoring construction projects, site activities, schedules, and manpower requirements.
• Coordinate with project managers, engineers, contractors, suppliers, and other stakeholders.
• Follow up on project requirements, materials, permits, documents, and other operational concerns.
• Conduct site visits when necessary to monitor progress and address operational issues.
• Ensure that project activities are aligned with company standards and approved schedules.

3. Administrative and Documentation

• Assist in preparing operational reports, schedules, monitoring sheets, and other management reports.
• Ensure that permits, contracts, project documents, and operational records are properly maintained.
• Monitor deadlines and follow up on pending requirements.
• Assist in coordinating with government offices, utility providers, contractors, and other external parties.

4. Personnel and Resource Coordination

• Assist in monitoring manpower deployment, attendance, and work assignments.
• Coordinate the availability and proper allocation of equipment, vehicles, materials, and other resources.
• Assist in addressing employee or operational concerns that may affect productivity.
• Promote compliance with company policies and workplace procedures.

5. Procurement and Supplier Coordination

• Coordinate with the Purchasing/Procurement team regarding operational requirements.
• Monitor delivery schedules and availability of materials and supplies.
• Assist in evaluating supplier and contractor performance.
• Follow up on purchase orders and outstanding deliveries when necessary.

6. Monitoring and Reporting

• Prepare regular operational updates for management.
• Monitor project and department performance against established targets.
• Track pending activities and ensure timely follow-up.
• Report operational problems, delays, risks, and recommendations to the Operations Manager.

7. Compliance and Safety

• Help ensure compliance with company policies, project requirements, government regulations, and applicable safety standards.
• Assist in monitoring proper implementation of safety and operational procedures.
• Immediately escalate significant operational, safety, or compliance concerns to management.

Qualifications

• Bachelor’s degree in Business Administration, Management, Engineering, Construction Management, or a related field.
• At least 2–4 years of experience in operations, project coordination, construction, administration, or a related position.
• Experience in the construction and property development industry is an advantage.
• Strong organizational, coordination, and problem-solving skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Ability to manage multiple tasks, deadlines, and priorities.
• Willing to conduct site visits and coordinate with external parties.
• Able to work independently while maintaining close coordination with management and other departments.