Assistant Payroll Manager

Key Responsibilities

1. Payroll Management

• Manage end-to-end payroll processing for monthly, quarterly, and annual cycles.
• Validate payroll inputs including attendance, overtime, incentives, bonuses, and deductions.
• Ensure accurate calculation of salaries, reimbursements, and benefits as per organizational policies.
• Conduct pre- and post-payroll audits to ensure accuracy and compliance.
• Process final settlements (F&F) for exited employees.

2. Compliance & Statutory Reporting

• Ensure timely submission and compliance with all statutory requirements including PF, ESI, PT, LWF, Income Tax (TDS), and Gratuity.
• Prepare and file statutory returns and coordinate with consultants or authorities as required.
• Stay updated on changes in payroll legislation and implement updates in payroll systems and processes accordingly.

3. Systems & Process Management

• Manage payroll through SAP / other ERP platforms ensuring data integrity and system efficiency.
• Coordinate with HR, Finance, and IT teams for smooth integration of employee data and payroll information.
• Implement process automation and continuous improvements to enhance accuracy and turnaround time.

4. Reporting & Analysis

• Prepare monthly payroll MIS, reconciliation statements, and variance analysis.
• Support finance teams in payroll accounting, provisions, and audit requirements.
• Assist in budget planning and forecasting related to payroll cost and headcount movements.

5. Employee Support & Audits

• Address employee queries related to salary, deductions, and tax efficiently and confidentially.
• Support internal and external audits by preparing necessary documentation and reconciliations.
• Ensure data confidentiality and adherence to data protection policies at all times.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or related field.

(Master’s degree or certification in Finance preferred.)

• 8 – 11 years of relevant experience in end-to-end payroll management, preferably within a shared services or multinational environment.
• Proficiency in SAP (Payroll Module) or equivalent payroll/HRMS software is mandatory.
• Strong knowledge of labour laws, taxation, and statutory compliance.
• Excellent analytical, numerical, and problem-solving skills.
• Strong communication and interpersonal skills for cross-functional collaboration.
• High attention to detail, accuracy, and ability to handle confidential information with integrity.
• Ability to work in a fast-paced, dynamic environment and meet tight deadlines.