Assistant Payroll Manager

Job Purpose

To manage monthly employee payroll processing, payroll accounting, statutory compliances, reconciliations, and payroll budgets, ensuring accurate financial reporting, timely remittances, and adherence to statutory and internal controls.

Key Responsibilities

Payroll Processing & Accounting

• Handle monthly employee payroll processing, including validation of payroll inputs and coordination with HR.
• Ensure accurate accounting of gross pay, deductions, net pay, and employer statutory contributions.
• Perform cost center-wise payroll accounting and posting of payroll entries into the general ledger.
• Ensure timely remittance and accounting of payroll payouts.

Reconciliations & Schedules

• Perform monthly Gross Pay vs Net Pay reconciliation.
• Reconcile payroll registers with general ledger balances and resolve variances.
• Prepare and review payroll-related schedules for month-end and year-end closure.

Statutory Compliance & Remittances

• Ensure accurate computation, accounting, and timely remittance of statutory dues including:

• Provident Fund (PF)

• Employee State Insurance (ESI)

• Professional Tax (PT)

• Income Tax (TDS on Salaries)

• Statutory Bonus

• Support preparation and filing of statutory returns and respond to statutory and audit queries.

Final Settlements

• Compute and process full & final settlements, including gratuity, leave encashment, bonus, and statutory recoveries.
• Ensure proper accounting and closure of exiting employee balances.

Employee Advances

• Manage accounting, tracking, and recovery of employee advances and salary loans.

Payroll Budgets & MIS

• Assist in preparation and monitoring of payroll budgets across departments and cost centers.
• Analyze payroll variances and prepare MIS reports for management review.

Audit & Controls

• Support internal and statutory audits by providing payroll data, reconciliations, and supporting documents.
• Ensure compliance with internal controls and confidentiality of payroll information.

Qualifications & Experience

• Bachelors degree in commerce, Accounting, or related discipline.
• 5+ years of experience in payroll accounting or finance role

Key Skills & Competencies

• Strong knowledge of payroll processing and payroll accounting.
• Working knowledge of Indian payroll statutory laws (PF, ESI, PT, Income Tax, Bonus).
• Experience in payroll reconciliations, budgeting, and MIS.
• Good Excel skills and exposure to payroll systems