Assistant Pipeline Project Manager

Assistant Project Manager - Roles & Responsibilities

Post Award - Preconstruction

1. Identify vendors and subcontractors using supplied quotes from Estimating and communicate

those vendors to Asst. PM and Project Engineer.

2. Oversee set up and dissemination of material submittals, purchase orders, subcontracts.

3. Verify PO/Subcontract unit prices and total cost matches estimated value.

4. Review material submittals for clarity and adherence to plans and specifications.

5. Budget set up and dissemination to principles for job number and Foundation input.

6. Cost adjustments within budget as necessary.

7. Review of “Project Info” tab within budget.

8. Verify utility locate has been requested and information forwarded to Superintendent.

9. Produce large project correspondence agreements, identify location for large project meeting,

and lead the meeting with utility owners.

10. Set up project folders within the Heavy Civil division on the server and identify the location to

the internal project team.

11. Set up internal and external reporting documents and/or oversee setup from Asst. PM.

a. Budget

b. Cost To Complete

c. Schedule of Values

12. Coordinate project hand off meeting with internal project team and run the meeting.

13. Facilitate communication with GC project manager and attend preconstruction meeting with

GC.

14. Review contract agreement from GC and negotiate contract addendums as necessary.

15. Review contract scope for accuracy and provide revisions to GC as necessary.

Active Construction

1. Full financial oversight of the project to include cost/budget management and internal reporting

to Principles. Respond to Principles as required in a timely manner.

2. Report financial overview to Division Director to include billings, GC payments, and invoicing.

3. Work directly with superintendent and foreman on the following aspects of the project:

a. Project Schedule

b. Equipment Needs

i. Identification of necessary equipment

ii. Review of rented equipment

c. Budget – Overall and Field budget

d. Release of materials from the supplier – Superintendent to schedule delivery.

e. Release of subcontractor – Superintendent to schedule work.

f. Identify potential cost savings and change order opportunities.

g. Address personnel needs with field input.Project Manager - Roles & Responsibilities

Active Construction - Continued

4. Lead point of contact for GC Project Manager.

5. Estimate change order requests and produce correspondence to GC for extra work.

6. Attend site meetings as necessary.

7. Work directly with Assistant PM/Project engineer on daily quantities, daily reports, etc. to

ensure accuracy.

8. Produce and/or review RFI’s for site issues that need identification from the Owner/engineer.

9. Work with Assistant PM to verify quantities and produce “pencil copy” billing to GC.

10. Review billing each month for accuracy and execute all required forms for payment.

11. Review and approve all Foundation invoices for assigned projects.

12. Identify discrepancies in supplier/subcontractor invoicing and work with them for corrections.

Project Closeout

1. Request punchlist from GC Project Manager and work with Superintendent on completion.

2. Oversee project closeout documentation with Assistant PM/Project Engineer.

3. Review project financials to ensure all billing and change orders are complete.

4. Report financial wellbeing of the project to Division Director and/or Principles.

5. Ensure all items of work are complete and address/respond to GC questions or concerns.

6. Produce final documentation required by GC for retainage release.

7. Ensure all work is complete prior to retainage billing.

8. Conduct closeout meeting with project superintendent regarding the performance of the

project.

The Project Manager’s overall role at Ruby Collins, Inc. is to manage the financials of the project and

ensure our clients are satisfied with our work. A successful project manager will balance the profitability

of the project and the needs of our clients to ensure future work.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: On the road