Assistant Planning Coordinator

Role purpose

We are seeking a proactive and detail-oriented Assistant Planning Coordinator to join our busy planning operation, helping ensure that jobs, people, machinery and transport are organised accurately and communicated clearly. This is a fast-paced role for someone who is organised, dependable and comfortable dealing with customers, suppliers, operatives and internal teams.

Key responsibilities

● Support the daily scheduling of planers, operators and machine movements.

● Prepare and issue hire confirmations accurately and promptly.

● Check that job information is complete before work begins.

● Liaise with customers regarding bookings, timings and changes.

● Arrange cross hires when required and raise the necessary purchase orders.

● Coordinate with transport and workshop teams regarding machine movements, defects and maintenance.

● Help confirm that planers are prepared with the necessary fuel, water and picks.

● Assist with invoice queries and maintain accurate records.

● Communicate operational changes quickly to everyone affected.

● Support training and testing arrangements for employees.

● Identify potential leads or missed opportunities and pass them to the appropriate person.

● Provide general operational and administrative support when required.

What we’re looking for

● Strong organisation and attention to detail.

● A calm, practical approach when priorities change.

● Confident telephone and written communication.

● Comfortable working with customers, suppliers and operational teams.

● Able to manage several jobs and deadlines at once.

● Competent with email and standard office systems.

● Willing to learn and take responsibility.

● Experience in construction, plant hire, transport or scheduling would be useful but is not essential.

What we offer

● A varied role within a growing, established surfacing business.

● Training and support from an experienced team.

● The opportunity to develop within the company

● Pension and other benefits

Pay: From £22,000.00 per year

Benefits:

• Free parking
• On-site parking

Work Location: In person