Assistant Procurement and Facilities Officer

Role Title: Assistant Procurement and Facilities Officer (REQ688022)

• Employment type: Full-time, ongoing
• 35 hour working week
• Hybrid working environment, including one day of remote work per week 
• Located on lands of the Gadigal people of the Eora Nation (Sydney CBD)

About this role

Reporting to the Procurement Officer, you will provide procurement support, business administration, facilities management services, and reception support to ensure the effective operation of the HPCA. The role works closely with internal stakeholders and external service providers to deliver responsive and professional corporate services. 
Key responsibilities include:

• Supporting procurement activities, purchasing processes, office facilities management and administration. 
• Coordinating office facilities services and maintaining corporate office operations. 
• Managing facilities directing enquiries appropriately and maintaining high standards of customer service.
• Preparing and maintaining accurate records, databases, reports, and documentation.

 

Assistant Procurement and Facilities Officer Clerk Grade 5/6, salary from $ 102,936 - $ 113,579 plus super and leave loading

For more information, read the full Role Description.

About you

We are seeking motivated and committed individuals with:

• Strong attention to detail and the ability to produce accurate work within tight timeframes.
• Experience preparing professional correspondence, reports, and administrative documentation.
• Demonstrated experience providing detailed analysis and reporting, including interpreting data and presenting findings clearly.
• Experience in facilities contract management, including monitoring service provider performance and analysing expenditure.
• Experience maintaining corporate office services and supporting workplace operations.

How to apply

All applicants must review the role description and apply by submitting an up-to-date resume (up to 5 pages) and responses to 2 targeted questions.
If you do not include responses to the below questions your application will not be considered.

Target questions:

1.    High level communication, customer service and interpersonal skills in a dynamic working environment are essential in this role. Please provide a recent example of when you have used these skills to deliver an outcome in the workplace.

2.    This role requires responding to multiple staff and stakeholders. Describe how you manage your time, schedules and competing priorities. Provide examples of where you had to reschedule your work to meet changing organisational needs.

For role related queries or questions please contact Leanne Fraser on [email protected] and quote REQ688022.

Closing Date: 15 September 2026

Working at Health Professional Councils Authority

The Health Professional Councils Authority (HPCA) is an executive agency of the NSW Ministry of Health.  We play an important role in protecting the health and safety of the public by supporting the 15 NSW Health Professional Councils in managing complaints about NSW health practitioners.

The position is based at the HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, yoga and Pilates sessions, end of trip amenities, including bike storage. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment.

Benefits

• Flex leave, in addition to annual leave
• Fuel your professional growth with access to great learning and development opportunities, including LinkedIn Learning and employer support of CPD and other professional development opportunities
• Employee support services for guidance and assistance, ensuring you thrive both personally and professionally
• Access to the Fitness Passport, encouraging a healthy lifestyle both in and out of the office

Our commitment to Diversity and Inclusion

At the HPCA we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply please visit The Stepping Up Initiative.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.

For more information on applying visit the Ministry of Health career portal.

Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role

Applications Close: Tuesday, 15 September 2026 (11:59pm)