Assistant Procurement Manager

Job Overview

To manage and oversee the procurement process for tenant space improvements (Tenant Fit-out/Renovation), Mechanical & Electrical (M&E) systems, Structural & Architectural (S&A) works, technical tools, machinery spare parts, and building maintenance contracts. The role focuses on reviewing and analyzing technical documentation (BOQ/TOR), managing vendor relationships (AVL & Framework Agreements), executing operations via SAP, and ensuring full compliance with company standards, budgets, and project timelines across shopping complexes and office buildings.

Job Descriptions

• Manage and execute procurement workflows for space renovations and retail/office fit-outs to ensure on-time space delivery to tenants.
• Review, analyze, and perform commercial evaluations on Bills of Quantities (BOQ) and Terms of Reference (TOR) provided by engineering/architectural teams for both M&E and S&A scopes to prevent cost overruns.
• Evaluate, onboard, and maintain the Approved Vendor List (AVL) for contractors, suppliers, and technical equipment vendors.
• Establish Framework Agreements for technical hand tools, machinery spare parts, and routine maintenance (PM/CM) services to secure favorable pricing and Service Level Agreements (SLAs).
• Oversee and approve procurement transactions in SAP (PR/PO/Contract/Vendor Master) in compliance with internal controls.
• Manage commercial contract terms, warranties, and handover documentation.

Qualifications

• Bachelor’s degree or higher in Engineering, Architecture, Construction Management, Business Administration, or related fields
• At least 3-5 years of procurement experience, preferably at a supervisor level or a Senior Officer ready to step up
• Direct experience in Shopping Centers (Plaza), Office Buildings, or Commercial Real Estate Development is required.
• Strong technical understanding of S&A (Structure & Architecture) and M&E (Mechanical & Electrical) systems.
• Proven ability to interpret, cross-check, and analyze BOQ, TOR, and engineering drawings.
• Proficiency in SAP (Procurement module)
• Knowledge of technical hand tools, spare parts sourcing, and facility maintenance contracts.
• Outstanding negotiation, analytical thinking, and decision-making skills
• Strong leadership, excellent team-playing capabilities, and high resilience under pressure.