Assistant Procurement Manager

Key Responsibilities:

• Manage the end-to-end procurement process, including sourcing, quotation comparison, negotiation and purchasing.
• Manage purchasing requirements for multiple F&B outlets and ensure timely availability of products and supplies.
• Coordinate with outlet managers and operations teams to consolidate orders and plan replenishment based on usage and operational needs.
• Raise purchase orders and follow up with suppliers on pricing, availability, delivery schedules and outstanding orders.
• Maintain good relationships with suppliers and monitor supplier performance, product quality and delivery.
• Monitor inventory and stock levels to prevent shortages, overstock and wastage.
• Coordinate warehouse operations, including receiving, checking, sorting, packing and preparation of goods for outlet delivery.
• Coordinate warehouse-to-outlet deliveries and ensure orders are packed accurately and delivered on time.
• Check incoming goods against purchase orders for quantity, specifications and quality.
• Resolve purchasing, delivery, inventory and product discrepancies with suppliers and internal teams.
• Work closely with suppliers, warehouse, logistics and outlet operations to ensure smooth and uninterrupted operations.
• Monitor purchasing costs and identify opportunities for cost savings and better purchasing efficiency.
• Review procurement, inventory and logistics processes and recommend improvements where necessary.
• Maintain accurate procurement, supplier, purchasing and inventory records.
• Prepare basic purchasing, inventory and supplier reports for management review.
• Support and guide procurement, warehouse and logistics team members in daily operations.
• Perform other duties as assigned by management.

Requirements

• Diploma or Degree in Procurement, Supply Chain, Logistics, Business or related field.
• Minimum 4 years of relevant experience, preferably in F&B experience.
• Experience handling procurement for multiple outlets is an advantage.
• Good negotiation, communication and supplier management skills.
• Good knowledge of purchasing, inventory and warehouse operations.
• Organised, detail-oriented and able to work in a fast-paced environment.
• Able to work independently and coordinate effectively with different teams.