Assistant Procurement Officer

Job Type : Contractual Role

Job Summary:

We are looking for a Purchase & Procurement Executive/Officer with 3+ years of relevant experience in a manufacturing environment. The role will support day-to-day procurement activities including sourcing, vendor coordination, quotation evaluation, purchase order processing, order follow-up, material delivery, and procurement documentation.

The candidate will work closely with internal user departments, suppliers, Stores, Quality, Logistics, and Finance teams to ensure timely availability of materials and services while maintaining quality, cost, delivery, and company procurement requirements.

Roles & Responsibilities:

• Understand purchase requirements from user departments and coordinate for timely procurement of materials and services.
• Identify and coordinate with suitable suppliers/vendors based on specifications, quality, price, and delivery requirements.
• Obtain quotations, prepare comparative statements, and support commercial negotiations with suppliers.
• Prepare and release Purchase Orders in line with company policies and approved commercial terms.
• Follow up with vendors for order confirmation, material readiness, dispatch, and timely delivery.
• Monitor open/pending Purchase Orders and coordinate with suppliers for timely closure.
• Coordinate with Stores, Quality, Production, Maintenance, Finance, and other departments for procurement-related activities.
• Support procurement of raw materials, consumables, spares, merchandise, reclaimed raw materials, and services.
• Coordinate import procurement and logistics activities, wherever applicable.
• Maintain proper records of quotations, Purchase Orders, vendor documents, invoices, and other procurement-related documentation.
• Coordinate with suppliers for quality issues, material rejection, shortages, damages, and delivery delays and support corrective actions.
• Ensure required quality, safety, guarantee, and other supplier documentation is available and updated.
• Support vendor development and identification of alternate/local sources for materials.
• Update and maintain procurement data in SAP/ERP systems.
• Prepare procurement-related MIS and reports using MS Excel.
• Support cost-saving, process improvement, and import-substitution initiatives.
• Ensure compliance with company procurement procedures, quality requirements, and health & safety standards.
• Track vendor performance, delivery status, and other procurement KPIs.

Key Skills & Competencies :

• 3+ years of experience in Purchase/Procurement, preferably in a manufacturing industry.
• Working knowledge of SAP MM / ERP procurement processes.
• Good understanding of sourcing, quotation comparison, Purchase Orders, vendor coordination, and order follow-up.
• Experience in Refractory, Cement, Steel, Power, or other manufacturing industries will be preferred.
• Good knowledge of MS Excel and MS PowerPoint.
• Strong vendor management, negotiation, communication, and follow-up skills.
• Ability to coordinate effectively with cross-functional teams.