Assistant / Program Officer Executive Director Office

Job Title Executive Assistant to ED (Executive Director)

• Experience 2 years or above (in a relevant role)
• Role context: The Executive Assistant supports the Executive Director (ED) by managing administrative, logistical, and communication functions of the EDs Office, ensuring smooth day-to-day operations
• The role also includes providing dedicated assistance to WTIs Board of Trustees, coordinating their administrative and travel needs, and facilitating the execution of all delegated tasks related to the EDs and Boards activities.
• Key Responsibilities
• Executive Support: Manage the EDs daily meeting schedule, fix appointments post-noon with approval, handle correspondence (emails, letters), and update Google Calendar regularly.
• Office & Document Management: Distribute marked papers, file necessary documents, attend to routine correspondence, take system backups, and ensure monthly credit card payments.
• Travel Management: Coordinate all domestic and international travel arrangements for the ED and Board members, including flight bookings, accommodation bookings and VISA processing.
• Records & Archives: Maintain EDs office records, library, contact databases, and archive published articles and documentation.
• Data Handling & Filing: Manage EDs related documentation, and data archives consistently.