Assistant Project Coordinator

Job Summary

We are seeking a proactive and detail-oriented Assistant Project Manager to join our dynamic team. In this vital role, you will support project planning, coordination, and execution to ensure timely delivery of projects that meet quality standards. Your organizational skills and technical proficiency will help streamline workflows, facilitate communication among stakeholders, and maintain project documentation. This position offers an exciting opportunity to develop your project management expertise while contributing to impactful initiatives across various departments.

Duties

• Assist in developing project timelines, budgets, and resource allocations using productivity software and spreadsheets.
• Coordinate meetings, prepare agendas, and document minutes to keep all team members aligned on project objectives.
• Manage data entry tasks related to project tracking, status reports, and client information with accuracy and efficiency.
• Support office management functions including filing, calendar management, and maintaining office supplies to ensure smooth daily operations.
• Communicate effectively with clients and internal teams via phone, email, and in-person interactions, demonstrating excellent phone etiquette and customer service skills.
• Utilize technical tools such as Microsoft Office Suite, QuickBooks for financial tracking, and multi-line phone systems for seamless communication.
• Perform clerical duties including proofreading documents, organizing files, and managing front desk responsibilities to enhance office productivity.

Experience

• Prior administrative or office management experience is highly preferred, especially roles involving data entry, clerical support, or customer service.
• Demonstrated proficiency with Microsoft Office applications such as Word, Excel (spreadsheets), and Outlook for effective communication and organization.
• Experience using QuickBooks or similar accounting software is a plus for handling invoicing and expense tracking.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent written and verbal communication skills; bilingual abilities are advantageous for diverse client interactions.
• Familiarity with office equipment including multi-line phone systems and general computer literacy is essential.
• Personal assistant experience or previous roles involving calendar management and time management will be considered valuable assets.

Join us to be part of a vibrant team where your organizational talent and technical skills will drive successful project outcomes! We are committed to fostering a supportive environment that encourages growth, collaboration, and excellence in every task you undertake.

Pay: $71,899.68 - $92,502.84 per year

Work Location: Hybrid remote in George, WA 98824