Assistant Project Coordinator

CVL Consultants is a locally owned collaborative design firm comprised of civil engineers, hydrologists, planners, landscape architects, and surveyors. Our diverse work portfolio includes master planned communities, urban infill development, high end retail, hospitality and resort development, and public parks. We have an opportunity for you to join our firm, supporting the team as an Assistant Project Coordinator.

The Assistant Project Coordinator primarily supports the Project Coordinator in the day-to-day administrative and coordination needs of civil engineering projects. This role requires 2 years of experience in a project support or administrative capacity, ideally within engineering, construction, or a related industry. In this role, you will ensure projects remain organized, compliant, and on schedule by managing project files, tracking deadlines, and guiding project submittals through the agency approval pipeline. This role requires high flexibility; during periods of lighter project activity, you will seamlessly pivot to support the broader office administrative team with general operations, event coordination, and proposal preparation.

Responsibilities

• Permitting & Submittal Coordination: Manage end-to-end plan submittals and permitting processes from initial plan submission through agency reviews, revisions, resubmittals, and final permit approval.
• Agency Liaison: Maintain consistent communication and proactive follow-up with agencies and municipalities to keep approvals moving forward.
• Project Administration: Coordinate multiple projects and work across multiple internal teams concurrently; assist with project document organization, submittal tracking, and project-related correspondence.
• Records & Procurement Management: Maintain and update procurement records and project files; prepare and organize record documents for seamless transfer to physical or digital storage.
• Cross-Functional Office Support: Provide general administrative, front desk, and reception coverage during lighter project cycles.
• Operations & Events: Assist with office supply inventory, support proposal preparation and submissions, and coordinate company events and meetings.

Qualifications

• Organizational Mastery: Proven ability to multitask, prioritize responsibilities based on changing project needs, and stay organized with minimal supervision.
• Execution & Precision: Highly detail-oriented with a strong track record of following instructions with minimal errors.
• Technical Proficiency: Required proficiency in Microsoft Word, Microsoft Excel, and Bluebeam or Adobe Acrobat.
• Communication Skills: Excellent verbal and written communication skills for professional correspondence with public agencies and internal teams.
• Team Mindset: Ability to work effectively both independently and collaboratively as part of a multi-disciplinary team.

Commitment by our Firm:

• Benefits are very competitive and include excellent health and dental insurance options at low cost to employees and their families. 401k plan retirement savings are offered with employer match, along with other attractive benefits.
• We are an equal opportunity employer and believe in good corporate citizenship. Our employees routinely volunteer hundreds of hours a year in giving back to the Community.

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Phoenix, AZ 85014 (Required)

Work Location: In person