Assistant Project Executive

Assistant Project Executive

TAIACE ENERGY SDN BHD is looking for an Assistant Project Executive to support the planning, coordination and administration of projects.

This role is suitable for someone who is organised, responsive and able to coordinate between internal teams, suppliers, subcontractors and clients to ensure projects move according to schedule.

Key Responsibilities

• Assist in planning and coordinating project schedules and site activities.
• Coordinate with Project Engineers, subcontractors, suppliers and internal teams.
• Arrange site appointments, site access and installation schedules.
• Prepare and maintain project documentation, progress records and reports.
• Follow up on material requirements, purchases and deliveries.
• Assist with preparation of purchase requests, BOM and supplier coordination.
• Track project progress and follow up on outstanding tasks.
• Update clients and relevant stakeholders on project progress when required.
• Coordinate documentation required before and after project installation.
• Assist with project submissions, applications and administrative matters.
• Maintain proper filing of project documents, receipts and completion records.
• Highlight delays, material issues or scheduling problems to management.
• Support the Project Engineer and management team in ensuring projects are completed on time.

Requirements

• Diploma or Degree in Business Administration, Project Management, Engineering or related field.
• Fresh graduates are encouraged to apply.
• 1–2 years of experience in project coordination, administration or construction-related work will be an advantage.
• Good organisational and time-management skills.
• Able to handle multiple projects and follow up on tasks independently.
• Good communication skills in Bahasa Malaysia and English.
• Comfortable communicating with suppliers, contractors and clients.
• Basic knowledge of Microsoft Excel, Google Sheets and project documentation.
• Able to work in a fast-paced environment.
• Responsible, detail-oriented and proactive in following up on tasks.
• Experience in solar, construction, electrical or renewable energy industry is an advantage but not compulsory.

What We Are Looking For

We are looking for someone who can act as the coordination point between the office and project delivery team.

The ideal candidate should be EXCELLENT in communication, comfortable managing schedules, following up with different parties, handling documentation and ensuring nothing is missed before a project moves to the next stage.

Salary

RM2,300 – RM2,800 per month, depending on experience and capability.

Career Progression

Assistant Project Executive → Project Executive → Senior Project Executive / Assistant Project Manager → Project Manager