Assistant Project Manager (APM)

Description

Job Title

Assistant Project Manager (APM)

About Design Line

Design Line builds complex architectural homes with high design standards, exacting detail, and challenging site conditions across the San Francisco Bay Area, Marin County, Sonoma Wine Country, and beyond.

Our work requires disciplined execution, strong collaboration with architects, owner’s representatives, and consultants, and a deep respect for craftsmanship. Every member of our team—both in the field and in the office—plays a role in delivering homes that reflect the design vision, provide an uncompromising client experience, and uphold the high standards we are known for.

Through Concierge by Design Line, we also provide ongoing care and stewardship for sophisticated residences, estates, and family properties with tailored, high-touch service.

Our culture is grounded in competence, ethical decision-making, respect, a supportive team environment, and authentic communication.

The Role

The Assistant Project Manager (APM) supports the financial management and administrative operations for our high-end residential construction projects. Working under the direct guidance of the Project Manager (PM) and Senior Project Manager (SPM), you will operate with autonomy, sharp professional judgment, and accountability as a key project partner. In this analytical position, you drive project precision by overseeing and collaborating with the Project Administrator (PA) to ensure seamless office and administrative workflows. Together, you maintain rigorous standards across job costing, trade partner agreements, change order execution, budget forecasting, and document control.

How We Lead Projects at Design Line

Across our projects, we share a set of common expectations:

Proactive & Solution-Oriented

We approach challenges with flexibility, initiative, and a commitment to finding solutions.

Clear Communication & Strong Relationships

We foster positive relationships through open communication and mutual respect.

Commitment to Design Intent

We ensure the architectural vision and project goals are realized with precision and care.

Safety First

We prioritize safety in both our actions and our mindset across every project.

• Assist preconstruction estimating, project start-up, and contract administration
• Prepare comprehensive bid packages and perform side-by-side bid scope comparisons
• Assist with project budget financial reports and labor tracking metrics
• Execute subcontract change orders, owner change orders, and related administration
• Oversee and collaborate with the Project Administrator (PA) to ensure processing of SCOs and PCOs
• Review and reconcile subcontractor invoices against contractual scopes of work
• Maintain absolute project document control—managing RFIs, submittals, and design decisions
• Upload drawings and revisions to Procore
• Collaborate closely with the Concierge Department to compile comprehensive Homeowner’s Manuals (HOM) and development of a tailored yearly maintenance plan for completed residences

Client & Partner Interaction

Operating as a reliable bridge between Design Line and external partners, you cultivate strong relationships with clients, owner’s representatives, architects, and trade partners. Under the guidance of the Project Manager, you handle sensitive project communications, financial updates, and technical inquiries with exceptional professionalism, clarity, and a solution-driven mindset.

Quality, Integrity & Craftsmanship

At Design Line, our reputation is built on an unwavering commitment to execution. We believe that true craftsmanship extends beyond visible finishes—it lives in the precision of our financial reporting, the clarity of our project submittals, and the accuracy of our schedule forecasting. For the APM, integrity means managing project documentation and financial budgets with total transparency and rigorous attention to detail.

Experience & Skills Required

• 3+ years of in a similar role as an assistant project management or project engineer
• Bachelor’s degree in Architecture, Engineering, Construction Management or a related discipline
• Proficiency in MS Excel, Trimble Spectrum (or Sage 300), and Procore
• Ability to interpret architectural documentation
• Strong organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to collaborate effectively with clients, owner's reps, and project teams
• Ability to manage multiple priorities in a dynamic, client-focused environment
• Located within commuting distance of our San Francisco office, holding a valid driver's license for occasional jobsite travel

What Makes Someone Successful at Design Line

• Demonstrates competence and sound judgment
• Willingness to learn and try new things
• Acts with integrity and ethical decision-making
• Treats clients, partners, and teammates with respect and professionalism
• Contributes to a supportive and collaborative team environment
• Communicates with authenticity and transparency
• Takes pride in delivering work that reflects Design Line’s standards

Salary range: $110,000 - $135,000 yearly

Design Line Construction, Inc. is an equal opportunity employer

Key Responsibilities

• Assist preconstruction estimating, project start-up, and contract administration
• Prepare comprehensive bid packages and perform side-by-side bid scope comparisons
• Assist with project budget financial reports and labor tracking metrics
• Execute subcontract change orders, owner change orders, and related administration
• Oversee and collaborate with the Project Administrator (PA) to ensure processing of SCOs and PCOs
• Review and reconcile subcontractor invoices against contractual scopes of work
• Maintain absolute project document control—managing RFIs, submittals, and design decisions
• Upload drawings and revisions to Procore
• Collaborate closely with the Concierge Department to compile comprehensive Homeowner’s Manuals (HOM) and development of a tailored yearly maintenance plans for completed residences

Skills, Knowledge and Expertise

• 3+ years of in a similar role as an assistant project management or project engineer
• Bachelor’s degree in Architecture, Engineering, Construction Management or a related discipline
• Proficiency in MS Excel, Trimble Spectrum (or Sage 300), and Procore
• Ability to interpret architectural documentation
• Strong organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to collaborate effectively with clients, owner's reps, and project teams
• Ability to manage multiple priorities in a dynamic, client-focused environment

Benefits

What We Provide For This Position

• A supportive team environment with room for stability, learning and growth
• Competitive pay
• Generous benefits package

Medical, Dental, Vision, and Life Insurance

Flexible Spending Accounts (health and dependent care)

Accrued Vacation time and Sick time

Ten paid holidays

401k

Cell phone reimbursement

About Design Line Construction

Design Line Construction is a preeminent builder known for our smooth execution of beautifully detailed projects, and the proactive, wholehearted, engaged spirit of our experienced team.

Our construction process is setting a new standard, using cloud-based technology to create a truly open and productive atmosphere—enabling everyone to focus on providing our clients with the highest level of personal service and craft.

Founded in 1998 by Andrew McHale, we go above and beyond to support the contentment of our clients and design colleagues, with projects around the San Francisco Bay Area, North Bay, Wine Country and Peninsula.