Assistant Project Manager

About the role

This role involves coordinating and monitoring strategic projects according to Director and Division Manager directives, managing executive agendas, and facilitating high-level strategic meetings. You will serve as a key communication bridge between team members, clients, vendors, and management stakeholders, while managing project documentation, contracts, and strategic commitments.

Key responsibilities

• Coordinate and monitor execution of strategic projects in line with Director and Division Manager guidance, track timelines using Gantt charts and progress reports, and ensure timely delivery of team deliverables
• Organize, prepare agendas, and facilitate strategic meetings at directorate, board, and key stakeholder levels
• Act as primary liaison and communicate project information transparently and professionally according to established authority
• Manage, secure, and systematically archive all legal documents, cooperation contracts, and strategic project commitments
• Serve as operational bridge for communication between team members, clients, vendors, and management stakeholders

About you

• Minimum Bachelor's degree in any field (preferably Management, Business Administration, Communication, or related discipline)
• Minimum 2–3 years of relevant work experience as Executive Assistant or Project Assistant (prior experience required; fresh graduates not accepted)
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Experienced in preparing management reports, Minutes of Meeting, and executive presentation materials
• Familiar with project management tools such as Trello, Notion, Asana, or ClickUp
• Clear, diplomatic, and professional oral and written communication skills
• Proven ability to manage multiple tasks and handle dynamic Director-level priorities
• Responsive, highly initiative-driven, and capable of independently resolving technical and administrative issues
• High integrity, detail-oriented, and experienced in maintaining company data confidentiality
• Understanding and implementation of PMO Business Management
• Proficient in AI technology use
• Preferably based in Depok and surrounding areas