Assistant Project Manager

Job Summary

We are seeking a proactive and detail-oriented Assistant Project Manager to join our dynamic team. In this vital role, you will support project planning, coordination, and execution across various initiatives. Your energetic approach will help ensure projects stay on track, deadlines are met, and client expectations are exceeded. This position offers an exciting opportunity to develop your leadership skills while contributing to impactful projects in a fast-paced environment. The ideal candidate will demonstrate excellent organizational skills, technical proficiency, and a passion for delivering exceptional service.

Responsibilities

• Assist in developing project timelines, budgets, and resource allocations to ensure smooth project flow.
• Coordinate communication between clients, team members, vendors, and stakeholders to facilitate seamless collaboration.
• Manage administrative tasks such as data entry, document preparation, and maintaining project files using productivity software like Microsoft Office and spreadsheets.
• Support the project team by scheduling meetings, preparing agendas, and documenting minutes accurately.
• Monitor project progress, identify potential issues early, and escalate concerns to senior managers promptly.
• Handle front desk responsibilities including answering multi-line phone systems with professionalism and providing excellent customer service.
• Maintain organized records of project documentation, correspondence, and reports for easy retrieval and review.

Requirements

• Proven office management or administrative experience with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data analysis and reporting.
• Experience with QuickBooks or similar accounting software is a plus.
• Excellent computer literacy including data entry, word processing, proofreading, and technical proficiency in productivity software.
• Strong communication skills with the ability to handle phone communication professionally using proper phone etiquette.
• Bilingual abilities are highly desirable to support diverse client needs.
• Prior experience in customer service or front desk roles demonstrating excellent interpersonal skills.
• Demonstrated ability to manage time effectively while juggling multiple priorities in a fast-paced environment.
• Office experience involving clerical tasks such as calendar management, typing, and document proofreading.
• Familiarity with multi-line phone systems and office technology tools is preferred.
• Personal assistant or related administrative experience that showcases reliability and proactive problem-solving skills.

Join us to be part of a vibrant team where your organizational talents and enthusiasm will drive successful project outcomes!

Pay: $54.00 - $65.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person