Assistant Project Manager

Job Summary: The Electrical Assistant Project Manager will be responsible for overseeing and managing electrical projects from initiation to completion, ensuring timely delivery, adherence to budget, and compliance with relevant standards and regulations. The successful candidate will demonstrate strong leadership and communication skills, along with in-depth knowledge of electrical systems and project management principles

Role & responsibilities

• End to end project management activities right from project initiation stage till final product delivery

• Determine and define project scope and objectives as per customer requirement and needs.

• Determine project specifications by thorough study of performance standards, requirements and technical studies.

• Effectively communicate across business functions and different stakeholders

• Interact with suppliers and technicians to deliver according to the project deadlines.

• Interact with suppliers as needed for selecting components and clarifying technical queries

• Ensure execution of tasks in strict compliance with operating procedures

• Interact with customers on regular basis, obtain feedback and implement actions to improve and sustain good customer relations.

• Manage collections from customers

Detailed Roles and Responsibilities: Project Planning and Scheduling:

• Develop comprehensive project plans, including timelines, milestones, and resource allocation.

• Collaborate with internal teams and external stakeholders to ensure alignment with project objectives.

• Utilize project management tools to monitor progress and identify potential challenges.

Budget Management:

• Estimate project costs and formulate budgets in collaboration with the finance department.
• Monitor project expenses, exercise cost control, and adjust as needed.
• Provide regular financial reports to senior management.

Team Leadership:

• Lead a diverse team of electrical engineers, technicians, and subcontractors.
• Cultivate a collaborative and positive work environment.
• Offer guidance, support, and motivation to team members.

Quality Assurance and Compliance:

• Ensure projects adhere to relevant electrical codes, standards, and regulations.
• Implement and sustain quality control processes to meet or exceed client expectations.
• Conduct regular inspections and audits to ensure compliance with safety protocols.

Client Communication:

• Serve as the primary point of contact for clients throughout the project lifecycle.
• Provide consistent project updates, address concerns, and manage client expectations.
• Identify opportunities for additional services and ensure overall customer satisfaction.

Risk Management:

• Identify potential risks and develop effective mitigation strategies.
• Proactively address issues that may impact project delivery.
• Implement contingency plans to minimize disruptions to the project. Tender Document Review:
• Review project documents and submit necessary approvals (TDS, samples) to clients.

Material and Manpower Management:

• Identify and allocate materials and manpower as required by the project.
• Ensure timely ordering of materials that may have long lead times. Progress Tracking and Reporting:
• Work with the project team to track progress and update schedules.
• Prepare and submit weekly and monthly progress reports to the client. Variation Management:
• Identify project changes and prepare variation statements for client approval.

Coordination with Teams:

• Collaborate with design, procurement, and other departments for smooth execution.

Material Reconciliation:

• Coordinate with the project team to track material usage and ensure proper reconciliation.

Project Handover and Closeout:

• Prepare all necessary documents for project handover and closure.

Preferred candidate profile

Requirements:

• Qualifications and Skills:
• Bachelors degree in electrical engineering or a related field.
• Proven experience in planning and scheduling for electrical projects.
• Strong knowledge of project management tools and software.
• Excellent communication and coordination skills.
• Strong organizational and problem-solving abilities.
• Ability to work under pressure and handle multiple tasks simultaneously.
• Detail-oriented and proactive in identifying project risks and opportunities for improvement.
• Ability to work collaboratively with different teams and departments.
• Strong analytical skills to track project progress and implement corrective actions when necessary.