Assistant Project Manager

About the role

As Assistant Project Manager (APM) you will contribute independently to project management tasks, demonstrating familiarity with the subject matter and producing deliverables with guidance from senior team members. You will validate and oversee deliverables produced by Project Coordinators and be involved with between 2-3 projects at various stages. You will take responsibility for the effective management of all phases of smaller or less complex projects from initial establishment to handover and project closure, managed under the guidance of a Project Manager or Senior Project Manager. The role requires coordinating thought and leadership skills to encourage maximum contributions of all participants in the project and focus these to maximise outcomes for all stakeholders.

Key responsibilities

• Ensure monthly project deliverables are completed, including Project Delivery Plans, Monthly Status Reports, Anticipated Cost Reports, Meeting Agendas and Minutes
• Maintain project budget in accordance with client requirements and manage and forecast expenditure to achieve completion within budget
• Maintain a detailed overall project programme that sets clear milestones and objectives to ensure successful project delivery
• Establish and maintain an accurate and up to date risk register
• Assist in the preparation of PCG (Project Control Group) reports and attend PCG meetings as required
• Chair weekly project meetings as required and draft and issue meeting minutes and agendas
• Draft Vendor RFP (Request for Proposal) preparation, scope writing and tendering
• Participate in value engineering, buildability analysis, and assist in critically reviewing the design and documentation to minimize risk and maximize outcome
• Assist in contract administration, ensuring contracts with clients, consultants and suppliers are properly executed and maintained
• Establish and maintain anticipated cost reports including cash flows and accruals, and ensure invoices from vendors are submitted in a timely manner to both the clients and JLL accounting
• Review and provide recommendations on variations, collecting and vetting appropriate supporting documentation for submission to clients and obtaining timely client approvals
• Implement and maintain JLL Health Safety and Environmental systems and take responsibility for areas under your direction
• Ensure a Safety and Environmental Plan is in place and is actively complied with by yourself and others
• Be able to effectively run a project in the absence of the Project Manager
• Manage completion of the project close out including financial close out and contractual documents (as-builts, deeds of release, client training, etc)

About you

• A degree in a relevant Project or Construction Management related discipline or related field and three (3) years' experience, or a combination of formal education and experience in excess of eight (8) years, three of which must be related to Design, Construction, or Project Management
• Ability to confidently assist in managing project delivery from inception to closure
• Proficiency in the use of Microsoft Office Suite, SharePoint, Microsoft Project, and experienced in managing cost reporting systems
• Understanding of the legal environment for each project in respect of planning, commercial aspects, and delivery constraints
• Ability to assist in carrying out commercial negotiations with contractors, suppliers, consultants, and authorities within established limits of authority
• Understanding of obligations for complying with ISO14001, ISO45001, ISO9001 and Environmental Health and Safety legislation generally
• Ability to assess clients' basic needs and project constraints
• Ability to assist in the commercial assessment of new projects
• Detailed understanding of different delivery methods including Project Management, Construction Management, Managing Contractor and Warranted Price, Lump Sum etc
• Ability to assist in the preparation of project proposals and the delivery of presentations that may be required as part of securing new work