Assistant Project Manager

Job Overview

We are seeking a dynamic and detail-oriented Assistant Project Manager to join our team and support the successful planning, execution, and completion of various projects. This role is vital in ensuring that project timelines, budgets, and quality standards are met while maintaining excellent communication with clients, vendors, and team members. The ideal candidate will bring strong organizational skills, technical proficiency, and a proactive attitude to help drive projects forward with enthusiasm and precision. This paid position offers an exciting opportunity to develop your project management skills within a collaborative environment committed to excellence.

Duties

• Assist the Project Manager in coordinating project activities, schedules, and resources to ensure timely delivery
• Maintain detailed project documentation, including reports, schedules, and correspondence
• Support data entry and tracking of project milestones using spreadsheets and productivity software
• Communicate regularly with clients and team members via phone, email, or in person to provide updates and gather information
• Manage office operations related to project administration, including filing, calendar management, and document proofreading
• Utilize technical tools such as Microsoft Office Suite (Word, Excel) and QuickBooks for budgeting and record-keeping
• Handle front desk responsibilities including answering multi-line phone systems with professional phone etiquette and providing customer support as needed

Skills

• Strong computer literacy with proficiency in Microsoft Office (Word, Excel), spreadsheets, and productivity software
• Experience with QuickBooks or similar accounting software is preferred for budget tracking
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Bilingual abilities are a plus for effective client communication across diverse populations
• Previous office management or administrative experience, including clerical tasks such as filing, data entry, proofreading, and calendar management
• Exceptional customer service skills combined with professional phone communication and phone etiquette
• Familiarity with office equipment such as multi-line phone systems and front desk operations
• Strong time management skills with the ability to prioritize tasks effectively while maintaining attention to detail

Join us in this exciting role where your organizational talents and technical skills will make a meaningful impact on our projects’ success. We value proactive individuals who thrive in collaborative settings and are eager to grow their career in project management!

Pay: From $52,000.00 per year

Work Location: In person