Assistant Project Manager

Good Shepherd Fence is looking for an organized, detail-oriented Assistant Project Manager to help prepare residential fence projects for installation. This position reports directly to the Project Manager and combines office coordination with occasional residential site visits and fence layouts.

You will help ensure every sold job is accounted for, project information is accurate, utility locates are coordinated, and required approvals are documented before installation.

Strong experience with Microsoft Excel, Word, Outlook, and ChatGPT is highly valued. Fence experience is recommended but not required—we are willing to train the right candidate.

Responsibilities

• Track projects from the sold board through scheduling, ensuring every job has a clear status and next step.
• Compare signed quotes, layouts, measurements, material lists, gate details, and job notes for accuracy and consistency.
• Follow up with sales, homeowners, and the Project Manager to resolve missing or conflicting information.
• Perform occasional residential fence layouts after training, verify measurements and gate locations, and document access and site conditions.
• Call in or submit utility locate requests, record ticket numbers, monitor responses and expiration dates, and arrange refreshes.
• Identify potential private utility needs and bring unresolved utility concerns to the Project Manager.
• Prepare and coordinate HOA application paperwork, gather supporting documents, and track approvals and restrictions.
• Monitor homeowner completion of required permitting, follow up on outstanding items, and obtain approved permits for the project file.
• Coordinate with the warehouse and weld team to confirm material and gate readiness.
• Maintain accurate records in Jobber and prepare complete installation packets for crews.
• Use Excel to maintain project trackers, Word to prepare documents, and Outlook to manage communication and follow-ups.
• Use ChatGPT to assist with reviewing and organizing information, drafting communications, and improving workflows, while verifying output against project records.
• Review upcoming projects and report missing information, approval delays, and other issues that could affect installation.

Qualifications

• Strong proficiency with Microsoft Excel, Word, and Outlook is highly preferred.
• Experience using generative AI tools such as ChatGPT is a significant plus, including the ability to give clear instructions and check results for accuracy.
• Fence experience is recommended but not required. Construction, administrative coordination, scheduling, or project support experience is helpful.
• Willingness to learn fence materials, gate configurations, installation requirements, and residential layout procedures.
• Ability to take accurate measurements and review documents for missing or conflicting information, with training provided.
• Strong organization, attention to detail, and consistent follow-through.
• Clear, professional communication with homeowners, coworkers, and outside contacts.
• Ability to manage multiple projects and prioritize follow-ups.
• Jobber experience is a plus.
• Valid driver’s license and ability to travel to local job sites is required

What Success Looks Like

Every sold project is accounted for, job information is complete and accurate, and outstanding items are addressed before crews arrive. You keep the Project Manager informed and help homeowners and team members understand what is needed to move each project forward.

Pay: $50,000.00 - $61,800.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person