Assistant Project Manager

About the Job:

The Assistant Project Manager will provide business and administrative support to facilitate the planning, and coordinating of activities of designated project to ensure that goals or objectives of project are accomplished within prescribed period and funding parameters. Reports to Project Manager or Senior Project Manager depending upon project staffing.

Primary Responsibilities: (but not limited to)

· Assist Project Manager in planning work schedule, determining manpower levels, and arranging for assignment of project personnel.

· Assist in the coordination of project personnel activities to ensure project progresses on schedule and within prescribed budget.

· May advise Project Manager of potential problems, work interferences, schedule difficulties. Assist in circumventing/resolving such problems as required.

· Compose and/or edit letters, memos, reports, and procedures as required.

· Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, change order take off’s, change order reviews/approvals, etc. per supervisor’s authorization.

· Create, update, and maintain a variety of project controls that track the status of individual projects or task orders, changes to projects or task orders, RFIs, shop drawings and submittal, matters involving quality controls, safety, financial performance, close-out and other aspects of the project(s) or task order(s) using applicable company software/programs.

· Responsible for Creating, Submitting, Updating and Managing

o RFIs

o Submittals

o Project Logs

o All Drawing Issuances

· Work with team to create review and process shop drawings and other submittals that are required to document the construction process;

· Assist with the management of the change management process, by updating logs, routing source documents to vendors, obtaining pricing, developing estimates and proposals, writing change orders and other related activities;

o Manage or support the estimating process by performing quantity surveys that obtain and summarize scope and quantities of work;

o Assist Project Manager with establishment, monitoring, communicating, and maintaining project schedules.

· Assist with the negotiation and/or support the process of negotiating contracts, subcontracts, and purchase orders.

· Proactively identify issues that could lead to problems and facilitate solutions.

· Assist Project Manager in ensuring that all aspects of the project are compliant with all contract terms and legal requirements that govern the project and the community in which the project(s) takes place.

· Provide timely and cordial interaction with supporting work groups, internal and external.

· Participate in managing activities that are related to project closeout to ensure timely completion.

· Assist with the evaluation of projects for constructability and value-engineer cost savings.

· Participate in life-long learning opportunities and professional development.

· Participate in weekly staff meetings and industry networking functions.

· Represent yourself to subordinate staff, coworkers, and clients within the guidelines. of the company procedures and policies as a role model of company values.

· Prepare or assist in preparing monthly reports internal and external.

Qualifications / Skills:

· Has a proven track record of success as a Project Engineer.

· Possess the working competency with the following software: Microsoft Office suite of products (Word, Excel, PowerPoint, Outlook, Teams), Bluebeam, Procore, Egnyte, Microsoft Project, and general knowledge of Autodesk Products.

· Strong analytical and problem-solving skills. Highly organized. Excellent communication skills including an excellent command of English (speaking, reading, writing). Knowledge of communicative behavior and lead discussions, negotiations, provide feedback, manage conflicts, and provide a positive, motivating environment for the project team.

· Self-motivated, willing to learn, a strong leader, and a team player can facilitate outcome through others.

· General understanding of US (United States) regulations, local and national codes, legislation, and industry trends.

· Position requires the ability to work in an organized manner in a fast-paced environment and manage time to meet deadlines.

· Working conditions vary from that of a dry, well lighted, and tempered office to project jobsites which may include high noise levels and extreme outdoor temperature, etc. Needs to be able to safely climb stairs, ladders and traverse uneven terrain.

· Can commute to work on required Project jobsite(s) and company designated office. In rare occasions, based on availability of personnel and project requirements, executive management may determine a hybrid management approach may be in the best interest of the company.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of construction experience do you have?

Work Location: In person