Assistant Project Manager

FGM Assistant Project Manager for Project Management, Preconstruction & Estimating

This position is often considered the "air traffic controller" of the estimating department. While estimators focus on analyzing drawings and preparing pricing, the Estimating Coordinator keeps every bid organized, ensures no deadlines or addenda are missed, secures vendor pricing on time, and provides the administrative structure that allows the estimating team to operate efficiently. In many commercial glazing companies, this role has a significant impact on bid quality, turnaround time, and overall win rate. — position serves as the central coordinator of FGM's entire preconstruction process, from screening opportunities through bid submission and supporting the transition to project management.

Position Primary Duties Summary

Report to Vice President, Sr. Project Manager who manages the entire Project Management Team.

This position will be two-fold for Assistant Project Manager Duties and Estimating Coordinator support to include: APM performing duties for all facets of supporting the Project Managers for assisting with processing quote requests, processing purchase orders, , reviewing quotes and working with budget check lists, checking details considered as “double checking” specifications for typical items such as warranty requirements, finish paint codes, delivery location address, freight included or additional, and following the PO cover check list. Perform directed tasks to assist Sr. Assistant Project Manager and learn more with hands on training for processing submittals and change orders.

Attention to detail and willingness to research and read through contract documents of specifications, quotes & estimates and bid addendums for finding details is a MUST.

The Estimating Coordination duties serve as the central administrative resource for the Estimating Department, ensuring that all bidding activities are organized, accurate, and completed on schedule. This position coordinates bid opportunities from receipt through proposal submission by managing bid calendars, vendor and supplier communications, pricing requests, document distribution, and estimating support. The role requires exceptional organizational skills, attention to detail, strong communication abilities, and the capability to manage multiple deadlines in a fast-paced commercial construction environment.

• Maintain FGM's Estimating Bid Calendar with Manager's Direction.

• Bid Opportunity Review & Qualification

• Perform the initial review of all Invitations to Bid (ITBs), Requests for Proposal (RFPs), and project opportunities received from

General Contractors, Construction Managers, Owners, and Architects.

• Evaluate each project to determine whether the scope of work aligns with FGM's capabilities, strategic objectives, geographic

service area, current workload, and desired project size.

• Review preliminary drawings, specifications, bid instructions, and project schedules to identify glazing, curtainwall,

• Coordinate all upcoming bid opportunities and internal deadlines.

• Monitor addenda issuance dates, pre-bid meetings, bid due dates, and proposal submission deadlines.

• Communicate schedule changes promptly to estimating staff and management.

• Assist in prioritizing estimating workload based on project deadlines.

Vendor & Supplier Coordination

• Prepare and distribute Requests for Quotation (RFQs) to manufacturers, suppliers, and specialty vendors.

• Follow up with vendors to ensure pricing is received before bid deadlines.

• Track outstanding quotations and maintain an organized pricing log.

• Develop and maintain strong working relationships with vendors and supplier representatives.

• Verify that pricing received aligns with project specifications and scope requirements.

• Keep accurate Vendor Contact Information and well organized for easy access.

Bidder List Administration

• Maintain and continually update the company's database of General Contractors, Construction Managers, Architects, Owners, and Vendor contacts.

• Coordinate invitations to bid with prospective clients while working closely with Manager for following his direction.

• Track project opportunities and maintain accurate records of invitations, proposals, awards, and bid results.

• Assist with contractor prequalification requests and qualification documentation.

Project Document Management

• Monitor all project communications including:

• Addenda

• Architect's Supplemental Instructions (ASIs)

• Requests for Information (RFIs)

• Bulletins

• Revised drawings

• Specification updates

• Bid Due Date Changes

• Ensure estimating staff is immediately informed of document changes affecting active bids.

• Organize electronic project files and maintain current versions of all bidding documents.

• Verify that all estimators are working from the latest drawings and specifications.

Estimating Department Support

• Assist estimators with assembling complete bid packages.

• Populate material budget templates using vendor quotations.

• Organize pricing comparisons for review by estimating staff.

• Prepare bid tabulation sheets and quotation summaries.

• Assist with quantity takeoff documentation and estimating files as needed.

• Coordinate internal bid reviews before proposal submission.

Project Management Support

• Assist Project Managers in reviewing vendor quotations after project award.

• Organize supplier pricing for procurement review.

• Help prepare material comparison spreadsheets.

• Support value engineering evaluations.

• Maintain historical pricing information for future estimating use.

Administrative Responsibilities

• Maintain electronic filing systems for estimating records.

• Archive completed bids and supporting documentation.

• Coordinate courier deliveries, electronic proposal submissions, and bid acknowledgments when required.

• Prepare reports on bid activity, vendor participation, and estimating workload.

• Assist with department process improvements and standard operating procedures.

Qualifications

• Minimum 3 years of administrative or estimating support experience in commercial construction, preferably commercial

glazing, curtainwall, storefront, or exterior façade systems.

• Possess good communication skills with clear understanding of the emphasis how strong building the relationships with Bid

Contacts and Vendor Contacts.

• Strong understanding of construction bidding processes.

• Ability to interpret construction drawings, specifications, and addenda. Able to read blue print drawings is a PLUS!

• Excellent written and verbal communication skills.

• Exceptional organizational and time management abilities.

• Ability to manage multiple priorities while meeting strict deadlines.

• High level of accuracy and attention to detail.

• Strong customer service and relationship management skills.

Software Proficiency

• Microsoft Excel

• Microsoft Outlook

• Microsoft Word

• Adobe Acrobat

• Bluebeam Revu

• Procore (preferred)

• BuildingConnected, SmartBid, or similar bidding platforms

• Construction management or ERP software (preferred)

Core Competencies

• Organization and planning

• Deadline management

• Professional communication

• Vendor relationship management

• Attention to detail

• Initiative and follow-through

• Team collaboration

• Confidentiality and professionalism

• Problem solving

• Adaptability in a fast-paced environment

Performance Expectations

Success in this position is measured by:

• Timely distribution of all RFQs.

• Accurate maintenance of the estimating bid calendar.

• Complete tracking of all addenda, ASIs, RFIs, and project revisions.

• High vendor participation and competitive pricing coverage.

• Accurate organization of bid documents and pricing information.

• Reliable support provided to estimators and project managers.

• Consistent on-time completion of estimating department deliverables.

Reports to the VP, Project Management & Estimating Department Manager. Provide daily support to the Estimating and Project Management team as required.

• Keep estimators focused on estimating rather than administrative follow-up.

• Increase vendor participation, leading to more competitive pricing.

• Building and Maintaining relationships with GC Bidding Department Contacts.

• Prevent missed addenda, RFIs, ASIs, and bid deadlines.

• Improve bid quality and organization.

• Help FGM pursue more projects without immediately adding another estimator.

FGM offers a full benefits package to our employees.

• Health/Dental/Vision/Life Insurance. FGM pays 75% of the employee's health insurance premium.

• PTO

• 7 Major Paid Holidays

• 401(k)

Send your resume to [email protected]

Criminal Background Check is a Requirement of the Hiring Process.

Responsibilities

• Direct daily property management tasks to optimize efficiency and enhance tenant experience
• Coordinate daily activities of properties to maintain smooth operations and happy tenants
• Coordinate daily activities of properties to maintain smooth operations and happy tenants
• Oversee adherence to property management regulations and standards
• Administer the day-to-day functions of properties to ensure efficient operations and tenant contentment

Qualifications

• Bachelor’s degree in a field related to business or real estate
• Over three years in a property management role
• Possession of a Real Estate License or Property Management Certification is preferred
• Ability to build strong interpersonal relationships

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person