Assistant Project Manager

Job Overview

We are seeking a dynamic and organized Assistant Project Manager to join our team and support the successful execution of various projects. This role offers an exciting opportunity to collaborate with project teams, coordinate tasks, and ensure project milestones are met efficiently. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a proactive attitude to help drive projects forward with energy and precision. This paid position is perfect for someone eager to develop their project management expertise in a fast-paced environment.

Duties

• Assist the Project Manager in planning, organizing, and overseeing project activities from initiation to completion
• Coordinate schedules, meetings, and deadlines using productivity software and calendar management tools
• Manage project documentation, including reports, spreadsheets, and data entry tasks with accuracy and attention to detail
• Support communication between team members, clients, and stakeholders through professional phone etiquette and client communication skills
• Maintain organized filing systems and ensure all project records are up-to-date and accessible
• Facilitate office management duties such as managing multi-line phone systems, office supplies, and clerical support
• Assist with tracking project budgets, expenses, and resource allocation using QuickBooks or similar accounting software

Requirements

• Proven experience in office management or administrative support roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data analysis and reporting
• Excellent computer literacy including data entry, file management, and technical proficiency with productivity software
• Strong typing skills combined with effective time management to handle multiple tasks efficiently
• Experience with front desk responsibilities such as greeting visitors, managing multi-line phone systems, and providing customer support
• Bilingual abilities are a plus for effective client communication in diverse environments
• Previous experience as a personal assistant or in office experience involving calendar management and scheduling
• Knowledge of QuickBooks or similar financial software is advantageous but not required
• Demonstrated ability to communicate clearly via phone and written correspondence while maintaining professional phone etiquette
• Familiarity with clerical tasks such as filing, document processing, and office organization

Join us as an Assistant Project Manager to be an integral part of our vibrant team! Bring your organizational prowess, technical skills, and enthusiasm for supporting impactful projects. We value proactive individuals who thrive on collaboration, attention to detail, and delivering excellence every step of the way.

Pay: $19.00 - $25.00 per hour

Work Location: In person