Assistant Project Manager - General Construction

Summary - Assistant Project Manager, General Construction

Coordination and supervision of a project under construction in coordination with the Superintendent including scheduling, cost analysis and control, subcontractor relationships, encouraging and initiating new methods for more efficient construction and developing new business opportunities.

General Responsibilities - Assistant Project Manager, General Construction

· Demonstrates a positive, professional working relationship with Clients, Architects and Engineers using positive attitude, listening attentively and is able to work effectively with various positions.

· Strives to ensure a safe working environment, making team members feel comfortable when approached, showing respect for co-workers during challenging moments.

· Positively influences subordinates through training and mentoring to achieve optimal performance.

· Effectively represents the Company during Owner & Subcontractor Meeting, projecting leadership strength in meeting settings, expressing leadership through confident communication of projected activities and project issues, while ultimately balancing client satisfaction.

Cost & Risk Management - Assistant Project Manager, General Construction

· Has made him/herself intimately familiar with Owner Contract, General Conditions, Plans & Specifications and is able to command discussion in this arena with full confidence through knowledge of the subject.

· Ensures timely completion of the buyout process through timely review of subcontracts, verification of scopes of work, tracking of buyout process "ball-in-court", including issuance and return of executed subcontracts. Consistently reviews buyout log on weekly basis for verification of this process.

· Verifies the updating and timely tracking of Change Order pricing through the CPR Log, tracks subcontractor proposals and conducts verification of proposal scopes for accuracy. Submitting CPR's in a timely manner after identification of a potential change order. Reviewed on weekly basis at minimum with team.

o Drafts and/or conducts final review and completion of Change Orders (CPR's) to Owner, assuring language is written appropriately, subcontractor proposals have accurate scopes, includes well detailed sketches, drawing backup, schedules and pictures as necessary.

· Assures RFI's are issued in a timely manner, ideally drafted by Project Engineer and verified by PM; issued within 24 hours of the identification of an issue.

· Monitors job cost closely enough and monitors cost to complete in order to identify active and future negative variances, in turn completing budget transfer for cost to complete analysis projections timely. Completed at a minimum, monthly analysis and transfers if necessary in order to consistently maintain a maximum negative variance of less than 0.05%. (Applies to negative variances resulting from lack of projection adjustments).

· Assures Subcontractor notifications/reminders are issued on a monthly basis, outlining deadlines for Payment Application Submissions, and consistently enforces this deadline to assure timely processing of payments.

· Effectively completes the Owner Payment Application draft and delivers to Owner by the 25th of the month and secures approval to best of teams ability within 1 week of submission.

· Assures Subcontractor Schedule of Values are submitted with sufficient detail and breakout, reviewed for improper loading, reviewed for approved change orders, Owner Direct Purchase Order (if applicable) and with contract required schedule of value line items included.

· Consistently tracks and ensures receipt, including tracking of submitted/approved value, and checklist verification for Subcontractor Payment Requisitions. Additionally assures timely submission to accounting for processing. Received by 20th and sent to Accounting Department by no later than 25th of month.

· Timely reviews and approves invoices in accounting review software, verifies invoices have been coded appropriately, tied to purchase orders, routed with delivery tickets and acceptable for approval. Review and approvals should occur a minimum of twice per week.

o (If Applicable) Assures effective and timely tracking of Owner Direct Purchase Orders, including timely issuance, processing of invoices, processing of budget transfers; assuring job cost reflects accurate reduction in overall contract value as ODP's are issued. (Ideally within 2 weeks of issuance).

· (If Applicable) Assures effective and timely tracking of LEED scorecard.

· Ensures Daily Reports created daily, as-builts updated monthly and that no subcontractor commences work without executed Contract, Insurance in place and Bond (if required) is in hand.

· Ensures the MRFs are provided accurately and timely.

· On self performance projects, ensures cost tracking log is updated timely (Updated weekly)

Field Office Coordination - Assistant Project Manager, General Construction

· Consistently tracks and oversees project startup logistics through execution of Project Startup Checklist, reviewed with project team on weekly basis through completion. (Reviewed and Updated weekly)

· Exhibits proficiency in reviewing incoming and outgoing correspondence, assuring completeness and accuracy across team; responding to critical correspondence in positive and professional manner. (Critical correspondence affecting time / dollar values within 24-72 hours or less, or as required by notice requirements, whichever less)

· Proficiency in monitoring material deliveries, tracking and release of long lead items and assuring compliance with approved submittals to meet the schedule.

· Effectively maintains working hours for office staff, identifies and corrects issues of tardiness or absenteeism through corporate policy actions.

Timely Corporate Reporting & Proper Corporate Representation - Assistant Project Manager, General Construction

· Consistently generates Budget Transfers (JCCT's) in a timely manner and in accordance with MCM policies and procedures.

· Timely and accurately updates the Subcontractor Evaluation Scorecard monthly.

· Consistently completes and submits an accurate and timely Monthly Project Report by the required due date. (10th of the Month)

· Assures written notifications of time and cost impacts are sent within on time. (Within 1-3 Days after Discovery).

· Assures compliance with contract requirements relating to submission of Closeout Documentation.

Project Schedule - Assistant Project Manager, General Construction

· Generates project baseline schedule within 30 days, completing cost loading within 60 days from project initiation.

· Assures project schedule is updated at a minimum on a Monthly basis. Cost/Time and/or CPR impacts shall be updated to schedule on bi-weekly basis at a minimum.

· Coordinates with Superintendent for near-term schedules and potential TIA's, includes these lookaheads in clear manner for each Owner Meeting.

· Assures logs are reviewed with teams weekly to assure long lead material deliveries are being tracked and released, assuring compliance with the project schedule.

· Timely and accurately updates the Subcontractor Evaluation Scorecard monthly.

· Consistently conducts site walkthroughs with Superintendent and the Project Engineer on a daily basis, to identify progress, review and identify potential issues, and use time for learning and instructional purposes with subordinates.

· Collects input for Punchlist / Deficiency Lists, organizes into filtered tracking method and distributes to subcontractors for correction. Tracks completion of correct items.

Technical - Assistant Project Manager, General Construction

· Ability to review subcontracts for inclusion of all items and assure complete scopes.

· Ability to review subcontractor change orders for scope, and negotiate with subcontractors accordingly.

· Exhibits proficiency in review of plans and specifications for completeness, conflicts and agreement between disciplines.

· Ability to craft and/or review prepared RFI language, crafted in a manner to best solicit desired response as necessary and create best position for MCM.

· Ability to identify and document potential issues to mitigate conflicts, time impacts, and cost events.

Corporate Involvement - Assistant Project Manager, General Construction

· Participates regularly in continuing education, personal training, and professional improvement to continually improve Project Management skills.

· Ability to perform peer and subordinate performance evaluations, providing fair and frank evaluation of individuals performance using constructive, positive evaluation and constructive criticism in order to provide recommendations for individual's professional improvement. (Review of prior year's developmental Goals, future goals to individually set targets for upcoming year)

· Offers improvements and recommendations in relation to corporate policies and procedures.

· Participates in corporate, community and/or networking causes and gatherings to promote corporate and personal exposure and community involvement.

· Solicit and work toward receiving outstanding reference recommendation letters from client, if available. Achieve highest possible score from client if no reference letters are allowed.

· Maintain and develop networking relationships with current, past, and future Clients, Architects, etc. for business development.

Skills/Knowledge - Assistant Project Manager, General Construction

· Good interpersonal relationship & strong communication skills.

· Delegation of duties and follow up.

· Able to initiate and maintain positive internal and external public relations.

· Ability to check quality, correctness and supervise field work - all disciplines.

· Able to apply innovative and effective management techniques to maximize employee performance.

Qualifications and Experience - Assistant Project Manager, General Construction

· Four (4) year Engineering or Construction Management degree. Graduate degree preferred.

· Florida General Contractor’s License or PE License desired.

· Minimum four (4) years experience/knowledge of construction, design, finance and management of less than $5 million.

The above description covers the principal tasks and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

MCM is an Equal Opportunity Employer. All aspects of consideration for employment with MCM are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state and/or local law.

Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• • Will you be willing to go through a background check?
• • Will you be willing to take a drug test?
• • Have you previously been employed by MCM, StrongCore Group, or any of its subsidiaries?
• • Will you now or in the future require sponsorship for employment visa status (e.g., E-3, H-1B, O-1, TN, etc. visa status)?
• • Do you have any pending criminal charges (including misdemeanor, felony, or criminal negligence)?
• • Have you ever been convicted of a crime (including misdemeanor, felony, or criminal negligence)?

Education:

• Bachelor's (Required)

Experience:

• Commercial Construction: 4 years (Required)
• Project Management: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person