Assistant Project Manager - Special Projects Division

Department: Commercial Construction – Special Projects Division

Reports to: Senior Project Manager

Positions Supervised: None

Location: On-site at 3 Penstock Way, Newmarket

Status: Full-time

Fair Labor Standards Act (FLSA) Classification: This position is classified as exempt and is not eligible for overtime under the Fair Labor Standards Act.

Why Chinburg?

Chinburg is a dynamic and growing company based in the Seacoast region of New Hampshire, with projects and properties throughout NH, ME, and VT. Over nearly four decades, we’ve grown from a small local business into one of Northern New England’s most trusted names. Our portfolio includes new construction, construction management, renovation and restoration, commercial and residential rentals, and property management.

Our success is rooted in strong relationships, quality work, and collaborative teams that communicate openly, and bring curiosity and care to every project. Chinburg is known for an innovative approach to development and construction, including a longstanding commitment to energy-efficient building practices and creating places that contribute positively to the communities around them.

The Chinburg vision is simple: “We are a talented team, dedicated to transforming the landscape for the better by creating unique places for people to live, work and play.”

When you join Chinburg, you become part of a team where your work matters and your contributions help shape both our projects and our culture. We offer competitive compensation, comprehensive benefits, opportunities for career growth and professional development, and a collaborative environment where people are encouraged to take initiative, share ideas, and make a meaningful impact.

Position Summary

The Assistant Project Manager (APM) supports the Commercial Construction team throughout all phases of a project, from initial estimating and preconstruction through construction execution and closeout. This role is responsible for assisting with project coordination, document control, scheduling, and cost management while facilitating clear communication and collaboration among project managers, subcontractors, vendors, and field teams. The APM helps ensure projects are organized, efficiently managed, and completed in accordance with established schedules, budgets, and quality standards.

Essential Duties and Responsibilities

Estimating and Preconstruction Support

• Assist with the estimating process by gathering and organizing bid documents, performing quantity takeoffs, and supporting the preparation of detailed cost estimates.
• Participate in preconstruction and project planning meetings to help define project scope, identify potential constraints, and evaluate site conditions relevant to project planning and pricing.

Construction Plan Management

• Assist in managing and maintaining current construction drawings, specifications, and related documentation.
• Coordinate and distribute plan revisions and updates to ensure project team members and field personnel have access to the most current information.

Document Control and Permitting

• Maintain accurate, organized, and up-to-date project documentation, including submittals, Requests for Information (RFIs), meeting minutes, and other project records.
• Assist with the preparation, submission, and tracking of building permit applications and coordinate with local authorities to support timely approvals.
• Monitor document status and facilitate the timely distribution and communication of project-related information.

Budget and Cost Management

• Assist with the preparation, processing, and tracking of purchase orders, subcontracts, and change orders.
• Support project managers in monitoring project costs and maintaining accurate project financial documentation.

Scheduling and Coordination

• Assist in developing, maintaining, and monitoring project schedules.
• Coordinate with subcontractors and suppliers regarding project schedules, deliveries, and work activities to support timely project completion.
• Communicate schedule updates, potential delays, and coordination issues to the project management team.

General Project Support

• Provide administrative and coordination support to the project management team throughout the project lifecycle.
• Assist with the preparation of meeting agendas, meeting minutes, and project-related correspondence.
• Provide limited project coordination and support to project managers and site supervisors in the field as needed.
• Perform other project-related duties as assigned.

Knowledge, Skills, and Abilities

• 3–5 years of construction industry experience, preferably in commercial construction.
• Formal construction-related training and/or a minimum of a two-year associate degree preferred.
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and meet deadlines.
• High degree of integrity, professionalism, and ethical conduct.
• Strong analytical, problem-solving, and critical-thinking skills.
• Customer-service-oriented approach with a commitment to quality and responsiveness.
• Ability to work collaboratively and effectively as part of a team.
• Strong written and verbal communication skills, including active listening.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Familiarity with construction management software and project management platforms preferred.

Other Essential Requirements

• Regular and reliable attendance is required.
• Demonstrate professionalism, respect, cooperation, and effective interpersonal skills when interacting with customers, vendors, coworkers, and the public.
• Comply with all applicable Company personnel policies and procedures.
• Review, acknowledge, and comply with Chinburg Builders, Inc.'s Code of Safety Practices.
• Possess a valid driver's license, reliable transportation, and an acceptable driving record.
• Complete required Company training and other training as assigned.

Essential Physical Demands:

• NA (Not Applicable)

• Seldom (1-10% of the time)

• Occasional (10-30% of the time)

• Frequent (30-70% of the time)

• Constant (over 70% of the time)

Sitting - Occasional, Climbing ladders - Occasional, Standing - Frequent, Working at heights/balancing - Seldom, Walking - Frequent, Bending/twisting at waist - Occasional, Driving/Forklift - Seldom, Kneeling/Squatting/Crouching -

Occasional, Lifting <25# - Occasional, Crawling - Seldom, Lifting 25-50#, Occasional - Reaching above shoulder -Occasional - Lifting >50# - Seldom, Repetitive hand/arm movement - Frequent, Carrying <25# - Occasional, Handling/Grasping Occasional, Carrying 25-50# - Occasional, Fine finger manipulation - Seldom, Carrying >50# - Seldom, Seeing - Constant, Pushing/Pulling - Occasional, Hearing, Constant, Climbing stairs - Frequent, Talking - Constant

The above statements are intended to describe the general nature and level of work performed. This job description does not represent an exhaustive list of all responsibilities, duties, and skills assigned to this position. This position description is not intended as and does not create a contract of employment between the company and any individual employee. The company reserves the right to change this position description at any time within its sole discretion.

Equal Opportunities:

Chinburg is an Equal Employment Opportunity Employer that is committed to diversity, equity, and inclusion. We take unbiased action to offer employment and advancement opportunities to all applicants, without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or ability status. Our methods for hiring include ensuring that all available opportunities are fairly promoted and in a manner accessible to all potential applicants.